CFO Support Leader: Executive Assistant & Office Ops

Adflegal; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) with company match

Paid time off

12 paid holidays

Job summary

Alliance Defending Freedom seeks an Executive Assistant & Office Lead to support the CFO and Dallas office operations. The role requires discretion, calendar management, travel coordination, and secretarial duties across finance and governance activities.

You will manage schedules, prepare board materials, and coordinate logistics for audits, budgets, and meetings. A strong background in admin support and confidentiality is essential.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of administrative experience supporting senior leadership.
• Proficient in Microsoft Office and Adobe Acrobat Pro.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CFO’s schedule, calendar, travel, and expenses.
• Handle internal and external correspondence, including with auditors and board members.
• Track key finance dates and ensure deadlines are met.
• Prepare agendas and packets for finance and audit committee meetings.
• Coordinate meetings, events, and travel logistics for the CFO.
• Review expense reports and PTO requests for finance staff.
• Serve as Dallas office primary administrative contact and support vendor relations.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Professional communication

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

Alliance Defending Freedom seeks an Executive Assistant & Office Lead to support the CFO and Dallas office operations. The role requires discretion, calendar management, travel coordination, and secretarial duties across finance and governance activities.

You will manage schedules, prepare board materials, and coordinate logistics for audits, budgets, and meetings. A strong background in admin support and confidentiality is essential.