Certified Payroll Specialist – Construction

Hoar; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Hoar is seeking a Certified Payroll Administrator to support federally funded projects on our Houston-area sites. You will collect weekly payroll reports, verify wage determinations, and ensure compliance with Davis-Bacon requirements.

This role requires 1–2 years of administrative experience, strong Excel/Word/MS Office skills, and a valid driver’s license. You will coordinate with field offices to ensure reports are complete and accurate across trades, with occasional site travel.

Qualifications

• 1–2 years of administrative support experience in AEC industry.
• 1–2 years administering or collecting certified payroll reports.
• Knowledge of Davis-Bacon or prevailing wage requirements.
• Proficient in Excel, Word, and MS Office Suite.
• Valid driver’s license.

Responsibilities

• Monitor multiple inboxes for incoming payroll reports.
• Collect SF1413 from each trade partner submitting payroll.
• Verify wage determinations are provided by the owner.
• Verify WH347 or comparable form accuracy and ensure project data is correct.
• Submit SF1444 for missing wage determinations.
• Review reports against wage rate sheets for each project.
• File weekly payroll reports for trade partners and sub-tier vendors.
• Coordinate with field office admin to prevent premature payments.

Skills

Administrative support

Microsoft Office

Attention to detail

Education

High School Diploma

Tools

Excel

Word

MS Office Suite

Job description

Hoar is seeking a Certified Payroll Administrator to support federally funded projects on our Houston-area sites. You will collect weekly payroll reports, verify wage determinations, and ensure compliance with Davis-Bacon requirements.

This role requires 1–2 years of administrative experience, strong Excel/Word/MS Office skills, and a valid driver’s license. You will coordinate with field offices to ensure reports are complete and accurate across trades, with occasional site travel.