Construction Payroll Specialist – Davis-Bacon Expert

Hoar Construction; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Hoar Construction is seeking a Certified Payroll Administrator to manage weekly payroll reports for federally funded job sites. Responsibilities include collecting reports, verifying wage determinations, and ensuring accuracy of forms before submission. Strong Excel/Office skills and a valid driver’s license are required.

The role involves coordinating with field offices, subcontractors, and trade partners to maintain compliant payroll records on a project-by-project basis.

Qualifications

• High School Diploma, GED or equivalent.
• 1-2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry.
• 1-2 years of experience administering or collecting certified payroll reports.
• Previous experience with the Davis-Bacon or prevailing wage rate determination requirements is required.
• Strong computer skills including knowledge of Excel, Word, MS Office Suite.
• Valid Drivers' License required.

Responsibilities

• Monitor multiple outlook inboxes for incoming payroll reports.
• Collect SF1413 from each trade partner/subcontractor submitting payroll.
• Verify a county specific wage rate determination sheet is provided to each trade partner, usually provided by the owner.
• Verify accuracy of WH347 or comparable form and ensure all project specific information is correct in reports.
• Submit SF1444 form to the department of labor for missing wage determinations.
• Use checklist and review each report submitted cross referencing the wage rate sheet provided to that project specifically.
• Weekly reports will be filed for each trade partner/sub-tier vendors working on site for the duration of the project.
• Collect break in work letters from contractors temporarily not working on site.
• Prepare and maintain a certified payroll log for each project saved on the shared drive.
• Work directly with the field office admin to ensure payments are not released until all current certified payroll reports have been collected.

Skills

Administrative support

Attention to detail

Communication skills

Education

High School Diploma / GED

Tools

Excel

Word

MS Office Suite

Job description

Hoar Construction is seeking a Certified Payroll Administrator to manage weekly payroll reports for federally funded job sites. Responsibilities include collecting reports, verifying wage determinations, and ensuring accuracy of forms before submission. Strong Excel/Office skills and a valid driver’s license are required.

The role involves coordinating with field offices, subcontractors, and trade partners to maintain compliant payroll records on a project-by-project basis.