Certified Payroll Administrator

Hoar Construction; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Hoar Construction is seeking a Certified Payroll Administrator to manage weekly payroll reports for federally funded job sites. Responsibilities include collecting reports, verifying wage determinations, and ensuring accuracy of forms before submission. Strong Excel/Office skills and a valid driver’s license are required.

The role involves coordinating with field offices, subcontractors, and trade partners to maintain compliant payroll records on a project-by-project basis.

Qualifications

• High School Diploma, GED or equivalent.
• 1-2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry.
• 1-2 years of experience administering or collecting certified payroll reports.
• Previous experience with the Davis-Bacon or prevailing wage rate determination requirements is required.
• Strong computer skills including knowledge of Excel, Word, MS Office Suite.
• Valid Drivers' License required.

Responsibilities

• Monitor multiple outlook inboxes for incoming payroll reports.
• Collect SF1413 from each trade partner/subcontractor submitting payroll.
• Verify a county specific wage rate determination sheet is provided to each trade partner, usually provided by the owner.
• Verify accuracy of WH347 or comparable form and ensure all project specific information is correct in reports.
• Submit SF1444 form to the department of labor for missing wage determinations.
• Use checklist and review each report submitted cross referencing the wage rate sheet provided to that project specifically.
• Weekly reports will be filed for each trade partner/sub-tier vendors working on site for the duration of the project.
• Collect break in work letters from contractors temporarily not working on site.
• Prepare and maintain a certified payroll log for each project saved on the shared drive.
• Work directly with the field office admin to ensure payments are not released until all current certified payroll reports have been collected.

Skills

Administrative support

Attention to detail

Communication skills

Education

High School Diploma / GED

Tools

Excel

Word

MS Office Suite

Job description

The Certified Payroll Administrator is responsible for the collection of weekly payroll reports for everyone working on a hoar job site that is federally funded.

Responsibilities:

• Monitor multiple outlook inboxes for incoming payroll reports.
• Collect SF1413 from each trade partner/subcontractor submitting payroll.
• Verify a county specific wage rate determination sheet is provided to each trade partner, usually provided by the owner.
• Verify accuracy of WH347 or comparable form and ensure all project specific information is correct in reports.
• Submit SF1444 form to the department of labor for missing wage determinations.
• Use checklist and review each report submitted cross referencing the wage rate sheet provided to that project specifically.
• Weekly reports will be filed for each trade partner/sub-tier vendors working on site for the duration of the project.
• Collect break in work letters from contractors temporarily not working on site.
• Prepare and maintain a certified payroll log for each project saved on the shared drive.
• Work directly with the field office admin to ensure payments are not released until all current certified payroll reports have been collected.

Requirements:

• High School Diploma, GED or equivalent
• 1-2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry.
• 1-2 years of experience administering or collecting certified payroll reports.
• Previous experience with the Davis-Bacon or prevailing wage rate determination requirements is required.
• Strong computer skills including knowledge of Excel, Word, MS Office Suite.
• Valid Drivers' License required.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EOE - Vets/Disabilities

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