Construction Field Office Coordinator | Payroll & Compliance

Hoar Construction; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Hoar Construction is seeking a Field Office Administrator to support multiple active construction projects in Houston, TX. This role partners with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records, timely deliverables, and compliant payroll and billing packages.

The ideal candidate will manage certified payroll, lien waivers, insurance certificates, and ensure adherence to Texas lien laws while maintaining detailed project documentation and

Qualifications

• Experience supporting administrative activities, preferably in construction or project-based work.
• Strong organizational skills with ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office; familiarity with Textura, Procore, and Vista preferred.

Responsibilities

• Verify accuracy of billing data and revise errors.
• Process invoices, pay apps, and purchase orders with documentation.
• Prepare expense reports for project leadership.
• Administer certified payroll for field staff in compliance with laws.
• Maintain payroll records including attendance and overtime.
• Track lien waivers, insurance docs, and sub-tier billings.
• Coordinate project documentation and liaise with field and corporate teams.
• Support onboarding and credentialing for new personnel.

Skills

Administrative support

Organizational skills

Communication skills

Microsoft Office

Attention to detail

Education

High School Diploma or GED

Tools

Textura

Procore

Vista

Excel

Word

Viewpoint

Job description

Hoar Construction is seeking a Field Office Administrator to support multiple active construction projects in Houston, TX. This role partners with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records, timely deliverables, and compliant payroll and billing packages.

The ideal candidate will manage certified payroll, lien waivers, insurance certificates, and ensure adherence to Texas lien laws while maintaining detailed project documentation and