CEO Office Coordinator - Strategic, 6-Month Term

Magnit Global; San Carlos (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Magnit Global in San Carlos, CA, is seeking a Senior Coordinator, Office of the CEO. This role provides high-level coordination and operational support to help the Office of the CEO run effectively, including briefs, meeting logistics, and material preparation.

You will partner with the Executive Assistant to prep daily briefs, coordinate board and executive activities, manage calendars, and adapt to fast-paced, cross-time-zone demands using approved AI tools, while maintaining discretion and

Qualifications

• 5+ years of experience in executive coordination or high-level admin support.
• Ability to coordinate complex executive meetings across multiple time zones.
• Excellent PowerPoint and Excel skills for polished materials.
• Proficiency with Microsoft Copilot and approved AI tools.
• Strong written and verbal communication with discretion.
• Professional, collaborative, and detail‑oriented in a fast-paced environment.

Responsibilities

• Prepare daily executive briefs combining schedules, priorities, and pre-reads.
• Schedule and coordinate high-priority executive meetings and board activities.
• Prepare agendas, briefing documents, and materials for meetings.
• Support planning for conferences, investor events, and leadership meetings.
• Create polished PowerPoint presentations and organize data in Excel.
• Use AI tools to improve meeting prep while maintaining confidentiality.
• Provide calendar management and resolve scheduling conflicts.
• Coordinate with senior leaders, internal teams, and external stakeholders.
• Manage last‑minute changes and escalate issues appropriately.
• Provide discreet operational support and additional coordination as needed.

Skills

Executive coordination

Cross-timezone planning

PowerPoint

Excel

Microsoft Copilot

Communication

Discretion

Team collaboration

Job description

Magnit Global in San Carlos, CA, is seeking a Senior Coordinator, Office of the CEO. This role provides high-level coordination and operational support to help the Office of the CEO run effectively, including briefs, meeting logistics, and material preparation.

You will partner with the Executive Assistant to prep daily briefs, coordinate board and executive activities, manage calendars, and adapt to fast-paced, cross-time-zone demands using approved AI tools, while maintaining discretion and