Office Assistant

Ironclad Media Alliance; Virginia Beach (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

IRONCLAD is seeking a CEO Office Assistant to provide in-person, execution-focused support for the CEO. This role acts as the CEO’s in-person extension, ensuring the workspace, materials, and day-to-day administrative needs are handled efficiently.

The ideal candidate is highly organized, proactive, discreet, and comfortable operating with minimal hand-holding, and will manage errands, meeting logistics, note-taking, and follow-up to keep the CEO’s day running smoothly.

Qualifications

• Highly organized and detail-oriented
• Proactive and anticipates needs
• Discreet and able to handle confidential information

Responsibilities

• Keep CEO's workspace organized and ready for the day
• Organize, receive, move, track, and manage physical materials and packages
• Maintain office readiness and replenish supplies
• Know CEO’s upcoming schedule and ensure materials and setup for meetings
• Sit in meetings when requested, take notes, capture action items, and assist with follow-up
• Handle in-person administrative tasks that cannot be done remotely
• Coordinate local errands, pickups, drops-offs, and time-sensitive tasks
• Keep the Executive Assistant informed of completed tasks and follow-ups

Skills

Executive support

Organization

Proactivity

Discretion

Meeting coordination

Job description

The CEO Office Assistant is responsible for the physical, tactical, and administrative support Jeremy needs while he is in the office. The role exists to provide the in-person execution layer that the remote Executive Assistant cannot provide. This is an execution-focused role. The person in this role serves as Jeremy’s in-person extension, making sure his physical workspace, materials, meetings, and day-to-day administrative needs are handled efficiently. The ideal candidate is highly organized, proactive, dependable, discreet, and comfortable operating with minimal hand-holding.

About IRONCLAD

IRONCLAD is the most trusted name in high-stakes storytelling.For over a decade, we’ve operated at the intersection of elite operators, world-class brands, and real-world credibility, building content that doesn’t just entertain, it influences, sells, and shapes perception at scale.We don’t make content.We build attention assets for an audience the industry has ignored for too long... the doers:entrepreneursbusiness ownersfirst respondershigh-performersThis is a massive audience.And authenticity is paramount.

Description

Reports To: Executive Assistant to CEO

Works Directly With: CEO

ROLE PURPOSE

The CEO Office Assistant is responsible for the physical, tactical, and administrative support Jeremy needs while he is in the office. The role exists to provide the in-person execution layer that the remote Executive Assistant cannot provide.

This is an execution-focused role. The person in this role serves as Jeremy’s in-person extension, making sure his physical workspace, materials, meetings, and day-to-day administrative needs are handled efficiently.

The ideal candidate is highly organized, proactive, discreet, and comfortable operating with minimal hand-holding.

CORE RESPONSIBILITIES

• CEO Office Support: Keep Jeremy’s workspace organized, stocked, and ready for the day.
• Physical Materials: Organize, receive, move, track, and manage ISI boxes, materials, packages, and other physical items.
• Office Readiness: Maintain office and fridge supplies and identify when items need to be replenished.
• Meeting Support: Know Jeremy’s upcoming schedule and help ensure he has the materials, information, and physical setup needed for his next meeting.
• In-Person Meeting Support: Sit in meetings when requested, take notes, capture action items, and assist with follow-up.
• Administrative Execution: Handle miscellaneous in-person administrative tasks that cannot efficiently be completed remotely.
• Errands & Logistics: Coordinate or complete occasional local pickups, drop-offs, deliveries, and other time-sensitive physical tasks.
• Communication: Keep the Executive Assistant informed of completed tasks, outstanding items, and anything requiring follow-up.

IDEAL CANDIDATE

• Extremely organized and detail-oriented
• Proactive and naturally anticipates needs
• Comfortable handling whatever needs to get done
• Professional and discreet around confidential information