CEO Executive Assistant & Stakeholder Liaison

University of Washington; Seattle (WA); On-site; USD 78,000 - 110,000; Full time

Job summary

Harborview Medical Center, part of UW Medicine, seeks an Executive Assistant to the Chief Executive Officer to manage scheduling, communications, and top-level administrative operations. This role coordinates meetings, events, and board interactions while ensuring regulatory compliance and confidentiality in a complex healthcare setting.

The successful candidate will support high-priority tasks, draft professional communications, and assist with budget interpretation and expenditures,

Qualifications

• A bachelor’s degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management.
• Experience reporting to a Director or higher-level leader.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
• Ability to manage executive-level confidential information with tact, discretion, and diplomacy.

Responsibilities

• Advance executive priorities by managing scheduling for the HMC CEO and aligning commitments with priorities.
• Coordinate meetings, events, and hospital activities with logistics and equipment.
• Develop and implement policies and procedures to support administration and regulatory compliance.
• Liaise with the Board of Trustees, University Leadership, State officials, and community leaders.
• Support executive decision-making with research, data collection, and issue preparation for review and action.
• Draft and finalize correspondence, reports, memos, and meeting agendas; record notes as requested.
• Assist with budget preparation, interpretation, analysis, and monitoring, and approval of expenditures.

Skills

Executive support

Stakeholder relations

Communication

Discretion

Healthcare experience

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Zoom

Job description

Harborview Medical Center, part of UW Medicine, seeks an Executive Assistant to the Chief Executive Officer to manage scheduling, communications, and top-level administrative operations. This role coordinates meetings, events, and board interactions while ensuring regulatory compliance and confidentiality in a complex healthcare setting.

The successful candidate will support high-priority tasks, draft professional communications, and assist with budget interpretation and expenditures,