Executive Assistant to the CEO, Harborview

University of Washington; Seattle (WA); Presencial; USD 78.000 - 110.000; Jornada completa

Descripción de la vacante

Harborview Medical Center, part of UW Medicine, seeks an Executive Assistant to the Chief Executive Officer to manage scheduling, communications, and top-level administrative operations. This role coordinates meetings, events, and board interactions while ensuring regulatory compliance and confidentiality in a complex healthcare setting.

The successful candidate will support high-priority tasks, draft professional communications, and assist with budget interpretation and expenditures,

Formación

• A bachelor’s degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management.
• Experience reporting to a Director or higher-level leader.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
• Ability to manage executive-level confidential information with tact, discretion, and diplomacy.

Responsabilidades

• Advance executive priorities by managing scheduling for the HMC CEO and aligning commitments with priorities.
• Coordinate meetings, events, and hospital activities with logistics and equipment.
• Develop and implement policies and procedures to support administration and regulatory compliance.
• Liaise with the Board of Trustees, University Leadership, State officials, and community leaders.
• Support executive decision-making with research, data collection, and issue preparation for review and action.
• Draft and finalize correspondence, reports, memos, and meeting agendas; record notes as requested.
• Assist with budget preparation, interpretation, analysis, and monitoring, and approval of expenditures.

Conocimientos

Executive support

Stakeholder relations

Communication

Discretion

Healthcare experience

Educación

Bachelor's degree

Herramientas

Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Zoom

Descripción del empleo

Seattle, WA

Full time

REQ-0000138570

Job Description

Harborview Medical Center – Administration has an outstanding opportunity for an Executive Assistant to the Chief Executive Officer of Harborview Medical Center.

WORK SCHEDULE

• Day Shifts
• Onsite

POSITION HIGHLIGHTS

• Executive-level assistance and administrative operations support to the Chief Executive Officer of Harborview Medical Center

PRIMARY JOB RESPONSIBILITIES

• Advance executive priorities. Manage scheduling for the HMC CEO, aligning commitments with established priorities to support effective hospital operations.
• Deliver well-coordinated meetings and events. Independently coordinate committee meetings, special events, open forums, and hospital activities, managing accommodations, equipment orders and operation, and logistics.
• Strengthen administrative operations. Independently plan, coordinate, and implement policies and procedures that support HMC Administration and ensure compliance with all regulatory requirements.
• Build strong stakeholder partnerships. Serve as a liaison to the Board of Trustees, University Leadership, State officials—including the Governor’s office—and community leaders. Cultivate relationships and represent HMC in interactions with UW Medicine leaders, King County, the State of Washington, and other community entities.
• Support informed executive decision-making. Independently exercise delegated authority to support senior executives, including the CEO, and manage sensitive, high-priority tasks with discretion. Conduct research, collect data, prepare issues for executive review and elevate as appropriate—including inquiries, comments, and complaints—and provide timely recommendations for action.
• Develop clear, professional communications. Draft, edit, and finalize correspondence, reports, memos, letters, and meeting agendas; record, compose, and edit meeting notes as requested.
• Support responsible budget stewardship. As assigned, assist with budget preparation, interpretation, analysis, and monitoring, as well as approval of departmental expenditures.

REQUIREMENTS

• Bring a strong foundation in executive support. A bachelor’s degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management.
• Contribute your experience supporting senior leadership. Experience reporting to a Director or higher-level leader.
• Put your technology skills to work. Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
• Handle sensitive information with care. Ability to manage executive-level confidential information with tact, discretion, and diplomacy.
• Navigate a dynamic healthcare environment. Ability to work effectively under pressure, balancing frequent deadlines, ongoing interruptions, and shifting priorities in a high-volume academic healthcare setting.
• Communicate with clarity and professionalism. Excellent verbal and written communication skills, a professional demeanor, and demonstrated ability to prepare professional reports.
• Bring sound judgment and initiative. A demonstrated track record of exercising good judgment, taking appropriate initiative, and using discretion within the scope of the role.
• An equivalent combination of education and experience may substitute for stated requirements.

ABOUT HARBORVIEW MEDICAL CENTER

As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.

Challenge. Collaboration. Compassion. (https://www.uwmedicine.org/about/career-opportunities/harborview-medical-center)

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum:

$110,004.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/).

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080).

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.