CEO Executive Assistant & Board Liaison

AgeOptions; Oak Park (IL); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) employer contributions (5%)

Job summary

AgeOptions, located in Oak Park, IL, seeks an experienced Executive Assistant to provide high-level administrative support to the CEO and senior leadership. You will manage calendars, prepare materials, coordinate board meetings, and handle confidential information with discretion.

The role requires strong organizational skills, the ability to multitask, and initiative to ensure requests are completed. Proficiency in MS Office and CRM tools, plus excellent communication, are essential.

Qualifications

• 3+ years of executive-level support experience
• Ability to multitask in a fast-paced environment with minimal supervision
• Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint) and familiarity with CRM apps
• Excellent verbal and written communication, including grammar and editing

Responsibilities

• Manage CEO and executive calendars, coordinate meetings and travel
• Prepare documents, meeting materials, notes, reports and correspondence
• Serve as primary point of contact for board and advisory council meetings, agendas and minutes
• Route and draft correspondence, research information, and support CEO communications
• Book and adjust travel plans, process expense reports, and maintain confidentiality
• Follow up on action items from meetings and maintain electronic filing
• Perform additional administrative tasks as needed

Skills

Executive support

Calendar management

Microsoft Office Suite

Verbal and written communication

Meeting coordination

Travel coordination

Tools

CRM

SurveyMonkey

Doodle

Video conferencing (Zoom/Teams)

Job description

AgeOptions, located in Oak Park, IL, seeks an experienced Executive Assistant to provide high-level administrative support to the CEO and senior leadership. You will manage calendars, prepare materials, coordinate board meetings, and handle confidential information with discretion.

The role requires strong organizational skills, the ability to multitask, and initiative to ensure requests are completed. Proficiency in MS Office and CRM tools, plus excellent communication, are essential.