Elite Executive Assistant to the CEO & Board

Morningstar Credit Ratings, LLC; Chicago (IL); Hybrid; USD 81,000 - 119,000; Full time

Benefits offered by this job

401(k) matching

Stock Ownership Program

Life insurance

Wellness benefits

Paid sabbatical

Job summary

Morningstar Inc. is seeking an Executive Assistant to provide high-touch administrative support to the CEO and manage Board-related activities. You will help enable strategic leadership, external engagement, and priority execution in a fast-paced environment.

The role requires exceptional judgment, confidentiality, and proactive operations across global time zones, with four days per week in the office at our Chicago headquarters. Strong calendar management and travel coordination are essential.

Responsibilities

• Manage the CEO's calendar end-to-end: set priorities, resolve conflicts, protect focus time, and ensure every commitment has a clear purpose and the right preparation behind it
• Coordinate meetings and engagements across multiple time zones, including briefing materials, agendas, and follow-up actions
• Anticipate what the CEO will need next—information, context, logistics, or a decision—and move ahead of it
• Process executive-level expenses in Concur accurately and on time, and flag any anomalies for review
• Plan and manage complex domestic and international travel: flights, accommodation, ground transport, visas, and contingency options
• Build detailed itineraries that account for time zones, schedule changes, and business priorities
• Serve as the real-time point of contact when travel is in motion, resolving issues before they become disruptions
• Coordinate Board meeting logistics: scheduling, materials preparation, room setup, and follow-up documentation
• Maintain organized records of Board-related materials, resolutions, and correspondence
• Support CEO-level special projects and confidential initiatives from planning through execution
• Serve as a professional, informed first point of contact for internal leaders and external partners on behalf of the CEO
• Identify recurring inefficiencies and propose improvements to how the office operates

Job description

Morningstar Inc. is seeking an Executive Assistant to provide high-touch administrative support to the CEO and manage Board-related activities. You will help enable strategic leadership, external engagement, and priority execution in a fast-paced environment.

The role requires exceptional judgment, confidentiality, and proactive operations across global time zones, with four days per week in the office at our Chicago headquarters. Strong calendar management and travel coordination are essential.