Centralized Scheduler and Remote Centralized Scheduler

International SOS Government Medical Services; Spokane (WA); Remote; USD 10,000 - 60,000; Full time

Job summary

A leading company is looking for a Centralized Scheduler Support for The Navy Fleet and Family Support Program. This role involves scheduling appointments, managing customer service, and ensuring the needs of military families are met with efficiency. The ideal candidate will have administrative experience and exceptional customer service skills, working in a dynamic environment supporting active duty members and their families.

Benefits

Medical, Dental, Vision Insurance

401k Plan

Paid Time Off

Annual Bonus

Qualifications

• Two years of administrative support experience in a medical or social service office.
• Experience with multi-line telephone systems and general front office skills.

Responsibilities

• Schedule individual appointments and group programs for military personnel and families.
• Maintain staff schedules and manage daily scheduling efficiently.

Skills

Customer Service

Attention to Detail

Organizational Skills

Education

High School Diploma or GED

Tools

Microsoft 365

Job description

Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Job Description

International SOS is looking for qualified individuals to be a Centralized Scheduler Support for The Navy Fleet and Family Support Program (FFSP.) The FFSP serves active duty members of the Navy, Marine Corps, Army, and Air Force plus their eligible family members; active duty members of foreign military services who are stationed in the area; reserve military personnel and their family members when they are eligible for military medical care, military members designated as severely wounded, ill and injured and their identified caretakers and, on a space available basis, military retirees and their family members and widows, eligible family members of military decedents and other groups as directed and authorized by higher authorities in response to special circumstances.

Key Responsibilities

• Receive, screen, and schedule direct callers and walk-in customers for both individual appointments and group programs.
• Maintain current schedules of staff providing individual appointments and rosters of upcoming group programs for enrollment purposes.
• Manage daily scheduling to ensure customers are notified of unscheduled staff absences as soon as possible and appointments are rescheduled at customer request in a timely manner.
• Maintain direct service metrics for all staff for whom scheduling services are provided.
• Enroll and schedule customers in briefs, workshops and classes and individual appointments, when not provided through centralized scheduling.
• Ensure that information and referral services provided are entered and counted in FFSMIS.
• Participate in emergency response exercises carried out by the Region, Installation or FFSP.
• Execute Emergency Family Assistance Center assigned responsibilities as exercised and directed.
• Ensure that all information and referral, individual consultation and group education services related to Emergency Preparedness and Response are entered and counted in required systems.
  
  

This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.

Qualifications

Required Skills and Knowledge

• Educational qualifications include a high school diploma/GED and two years demonstrated experience providing administrative support to a medical or other social service office. Excellent facility with computer and office automation software is required. Centralized Schedulers must respond well in pressured, crisis situations, have excellent customer service skills.
• Individual should be detail-oriented, self-motivated and able to work autonomously.
  
  

Required Work Experience

• Demonstrated experience providing scheduling services and providing customer service and administrative support services is required.
• Centralized Scheduling Support employees shall possess a broad range of specialized work experience including multi-tasking, multi-line telephone systems and general front office skills.
• Possess a general understanding, sensitivity, and empathy for sailors and family members from diverse racial, ethnic and socioeconomic backgrounds.
• Knowledge of the FFSMIS system is desired but not required.
• Working knowledge of Microsoft 365.
  
  

Additional Information

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Compensation| Min: $19hr Max: $25hr

Benefits – Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws.