Central Services Assistant

Ahern; Fond du Lac (WI); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Top-tier benefits

Profit sharing bonus

Generous PTO

Paid parental leave

Mental health resources

Wellness programs

Education assistance

Job summary

Ahern in Fond du Lac, WI seeks a Central Services Assistant to support reception, mail distribution, and administrative tasks across multiple offices. You will handle phones, mail, large-format printing, project reports, and filing, contributing to a smooth administrative workflow.

Ideal candidates have 1–3 years of administrative work, are proficient in Microsoft Office, and eager to learn industry-specific software in a fast-paced, customer-service focused environment.

Qualifications

• 1-3 years of administrative work experience preferred.
• Proficiency in Microsoft Office required; ability to learn industry-specific software.

Responsibilities

• Assist reception with phone coverage across Ahern offices.
• Process and distribute mail and UPS for Fond du Lac office.
• Support general mailings, printing/scanning large-format plans, reporting, and filing.

Skills

Administrative experience

Microsoft Office

Fast-paced environment

Tools

Industry-specific software

Job description

Looking for a company who values your skills, respects your contributions, and gives you the tools to thrive? With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Central Services Assistant located in Fond du Lac, WI .

How You Will Contribute

You will have the opportunity to work with a team of talented receptionists who showcase strong customer service skills while providing phone coverage for all of our Ahern offices. In addition, you will process and distribute mail and UPS for our Fond du Lac offices. In between calls, you will multitask while working on various types of projects, including: general mailings; downloading, printing, and scanning large-format plans; printing and distributing project status reports; and filing. Strive to become an instrumental team member by identifying ways to make the department run more efficiently. Work alongside customers and members at all levels of the organization by providing top-notch customer service. You will be challenged to excel beyond your expectations in a team-oriented environment.

What You Need To Qualify

One to three years of administrative work experience is preferred. Being proficient in Microsoft Office and technically inclined to learn industry-specific software will be essential. You can stand out above other candidates by demonstrating the ability to thrive in a fast-paced, deadline-driven work environment. A commitment to providing exceptional customer service, possessing strong written and verbal communication skills, and being able to execute tasks with a great amount of detail will be crucial. If you are ready to demonstrate this expertise, this is the opportunity for you.

What’s in it for you?

At Ahern, we understand that life is more than just work—and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive—at work and at home.

Here’s How We Stand Out From The Rest

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.