Project Coordinator

J. F. Ahern; Fond du Lac (WI); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Top-Tier Benefits

Bonus programs

Generous PTO

Paid parental leave

Mental health resources

Wellness programs

Education assistance

Work-life balance

Job summary

J. F. Ahern in Fond du Lac, WI seeks a Project Coordinator to support Fire Systems & Equipment construction projects.

You’ll coordinate field and office teams, respond quickly to shifting priorities, and maintain a steady, solutions‑focused mindset in a fast‑paced environment. You’ll organize project documentation, prepare technician packets, and support installation and commissioning activities. As an active participant in meetings, you’ll capture accurate minutes to keep teams aligned and

Qualifications

• Associate’s degree in an administrative program and 3–5 years of admin support experience.
• Excellent customer service skills and strong attention to detail.
• Proficiency in Microsoft Office; ability to learn Bluebeam and Smartsheets.

Responsibilities

• Coordinate field and office teams to support FSE construction projects and maintain momentum.
• Organize project documentation and prepare technician packets; support installation and commissioning activities.
• Attend and assist in weekly progress meetings; capture accurate meeting minutes and ensure alignment across teams.

Skills

Customer service

Attention to detail

Time management

Communication

Education

Associate’s degree in administrative program

Tools

Microsoft Office

Bluebeam

Smartsheets

Job description

Career Opportunities: Project Coordinator (25584)

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for aProject Coordinator located in Fond du Lac, WI.

How you will contribute:

In this role, you will be a key driver in ensuring the smooth and successful execution of our FSE (Fire Systems & Equipment) construction projects. You’ll support both field and office teams by responding quickly to shifting priorities, handling a wide variety of non‑recurring tasks, and bringing a steady, solutions‑focused mindset to a fast-paced environment. Your ability to pivot without disruption will help keep our teams coordinated, informed, and equipped to perform efficiently in the field.

You will play an important role in organizing project documentation, creating and maintaining technician packets, and preparing materials that support installation and commissioning activities. As an active participant in job scope and weekly progress meetings, you will help guide conversations, assist in running meetings when needed, and capture accurate meeting minutes that support alignment across project teams.

Your contribution will extend to daily operational coordination, where you will schedule technicians, manage calendar changes, and facilitate equipment needs to ensure our field teams have what they need—when they need it. Through consistent communication and exceptional customer service, you will serve as a trusted support partner to field technicians, office staff, managers, and the FSE Superintendent. Your adaptability, attention to detail, and proactive approach will be instrumental in maintaining momentum across projects and elevating the overall success of our FSE operations.

What you need to qualify:

Ideal candidate should bring to Ahern a completed Associate’s degree in an administrative program and/or three to five years of administrative support type experience, preferably within the construction industry. Those who will excel as a Project Coordinator will have excellent customer service skills, strong attention to detail, and the ability to thrive in a fast-paced, deadline-driven work environment. Being proficient in Microsoft Office programs, along with being technically inclined to learn industry-specific software such as Bluebeam and Smartsheets will be essential. If you are ready to demonstrate this expertise, Ahern wants you!

What’s in it for you?
At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here’s how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide


• Incentives: A significant portion of our profits is shared with employees through bonus programs


• Generous PTO with the opportunity to buy additional time off


• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave


• Mental Health Resources: Free, full-service mental health care for you and your family


• Wellness Programs: Access on-site fitness centers, personal development funds, and more


• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career


• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t set…ready? "Don’t set…"?"

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.