Project Coordinator

J. F. Ahern Co.; Fond du Lac (WI); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Top-Tier Benefits

Incentives

Generous PTO

Paid Parental Leave

Mental Health Resources

Wellness Programs

Professional Growth

Work-Life Balance

Job summary

J. F. Ahern Co. seeks a Project Coordinator in Fond du Lac, WI, to drive smooth execution of FSE construction projects by supporting field and office teams with a proactive, solutions-minded approach.

The role emphasizes organizing project documentation, technician packet creation, and meeting support, with a strong focus on customer service and attention to detail in a fast-paced environment.

Qualifications

• Associate's degree in administrative program or related field.
• 3–5 years of administrative support experience, preferably in construction.
• Proficiency with Microsoft Office and industry-specific software such as Bluebeam and Smartsheets.

Responsibilities

• Coordinate project documentation and technician packets.
• Schedule technicians and manage calendars to support field operations.
• Support meetings, run sessions when needed, and capture accurate minutes.
• Provide proactive support to field technicians, office staff, and project managers.

Skills

Administrative support

Customer service

Microsoft Office

Bluebeam

Smartsheets

Education

Associate's degree in administrative program

Tools

Bluebeam

Smartsheets

Job description

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we've built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Fond du Lac, WI.

How you will contribute:

In this role, you will be a key driver in ensuring the smooth and successful execution of our FSE (Fire Systems & Equipment) construction projects. You'll support both field and office teams by responding quickly to shifting priorities, handling a wide variety of non-recurring tasks, and bringing a steady, solutions-focused mindset to a fast-paced environment. Your ability to pivot without disruption will help keep our teams coordinated, informed, and equipped to perform efficiently in the field.

You will play an important role in organizing project documentation, creating and maintaining technician packets, and preparing materials that support installation and commissioning activities. As an active participant in job scope and weekly progress meetings, you will help guide conversations, assist in running meetings when needed, and capture accurate meeting minutes that support alignment across project teams.

Your contribution will extend to daily operational coordination, where you will schedule technicians, manage calendar changes, and facilitate equipment needs to ensure our field teams have what they need - when they need it. Through consistent communication and exceptional customer service, you will serve as a trusted support partner to field technicians, office staff, managers, and the FSE Superintendent. Your adaptability, attention to detail, and proactive approach will be instrumental in maintaining momentum across projects and elevating the overall success of our FSE operations.

What you need to qualify:

Ideal candidate should bring to Ahern a completed Associate's degree in an administrative program and/or three to five years of administrative support type experience, preferably within the construction industry. Those who will excel as a Project Coordinator will have excellent customer service skills, strong attention to detail, and the ability to thrive in a fast-paced, deadline-driven work environment. Being proficient in Microsoft Office programs, along with being technically inclined to learn industry-specific software such as Bluebeam and Smartsheets will be essential. If you are ready to demonstrate this expertise, Ahern wants you!

What's in it for you?
At Ahern, we understand that life is more than just work - and we're committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here's how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you'll gain the stability of a company that is a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don't settle for just any job - experience what's like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.

Nearest Major Market: Appleton
Nearest Secondary Market: Oshkosh