Bids and Contracts Administrator

Ahern; Fond du Lac (WI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Top-tier Benefits

401(k) match

Health benefits

Generous PTO

Paid parental leave

Mental health resources

Wellness programs

Education assistance / training

Job summary

Ahern in Fond du Lac, WI seeks a Bids and Contracts Administrator to review, revise, and process contracts for its fire protection division. You will collaborate with internal and external stakeholders and work under the corporate attorney to ensure accuracy and compliance.

Responsibilities include organizing contracts, handling modifications, and maintaining contract records in the system while supporting other attorney-related tasks as needed.

Qualifications

• Bachelor’s degree in business or related field, or 3+ years office experience.
• Strong attention to detail and high organization.
• Excellent written and verbal communication; customer-service oriented.

Responsibilities

• Review, revise, and process contracts for the fire protection division.
• Coordinate with internal and external stakeholders and corporate attorney.
• Maintain and track all contracts in the contract management system.
• Prepare contract modifications and ensure compliance with procedures and insurance requirements.
• Generate and execute subcontracts per policy and update related records.

Skills

Attention to detail

Organizational skills

Reading/comprehension

Multi-tasking

Customer service

Communication

Team player

Referrals/references

MS Office

Bluebeam

Education

Bachelor’s degree in business

3+ years office experience

Tools

MS Office

Bluebeam

Job description

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Bids and Contracts Administrator located in Fond du Lac, WI .

How You Will Contribute

You will be responsible for reviewing, revising, and processing contracts for our fire protection division. You will communicate directly with internal and external stakeholders regarding the contracts that you are working on. You will work directly under the supervision of the corporate attorney and collaboratively with other veteran members of our bids and contracts team.

• Review contracts, subcontracts, terms & conditions, NDAs, etc to determine if the terms are the same or different as prior documents
• Prepare and process contract modifications following prior mark-ups
• Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements
• Act as a central point of contact with external and internal stakeholders to answer questions and resolve issues related to contract documents
• Organize, administer, maintain, and track all Ahern contracts in the contract management system
• Generate and execute subcontracts per company policy
• Update records of all correspondence related to contract activity
• Assist in other areas of support of the corporate attorney as necessary

This Is What We Are Looking For

We are looking for someone who can perform the following:

• Review contracts, subcontracts, terms & conditions, NDAs, etc to determine if the terms are the same or different as prior documents
• Prepare and process contract modifications following prior mark-ups
• Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements
• Act as a central point of contact with external and internal stakeholders to answer questions and resolve issues related to contract documents
• Organize, administer, maintain, and track all Ahern contracts in the contract management system
• Generate and execute subcontracts per company policy
• Update records of all correspondence related to contract activity

This Is The Skillset That You Need

To be successful in this job, the following skillset is required:

• Impeccable attention to detail and organization skills
• Strong reading and comprehension skills
• Ability to comfortably and independently manage a large number of diverse tasks and deadlines
• Excellent customer service & communication skills; in person, over the phone, and via email
• Team player mentality willing to help out other members of the team as necessary
• Positive referrals and references
• Strong intermediate (or higher) skills with MS Office and Bluebeam

To be successful in this job, the following skillset is desired:

• Prior experience or training in contract administration OR other office administration requiring a high level of detail
• Experience reading contract language
• Working knowledge of property and casualty insurance
• Bachelor’s degree in a business field or 3+ years of experience working in an office environment
• Customer service experience

What’s in it for you?

At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here’s How We Stand Out From The Rest

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.