Admin, Departmental

J. F. Ahern; Fond du Lac (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Top-tier benefits

Incentives

Generous PTO

Paid parental leave

Mental health resources

Wellness programs

Professional growth

Work-life balance

Job summary

J. F. Ahern in Fond du Lac, WI, seeks an organized Department Coordinator to support Legal, Marketing and Human Resources with administrative and coordination tasks.

Reporting to the General Counsel, you will manage scheduling, document prep, and cross‑departmental workflows to ensure smooth operations. The ideal candidate has 2+ years of multi-departmental support, strong communication, and proficiency in Microsoft Office; SharePoint, SmartSheet and ERP/HRIS experience are a plus.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or related field preferred.
• 2+ years of administrative, coordination, or multi-departmental support required.
• Proficiency with Microsoft Office Suite; SharePoint, SmartSheet and ERP/HRIS systems a plus.

Responsibilities

• Provide administrative, operational, and coordination support across Legal, Marketing and HR, reporting to General Counsel.
• Oversee record retention policy management and support attorneys with scheduling and document prep.
• Process and track purchase orders, invoices, and Comdata transactions for Marketing; assist with website content updates and RedZone platform management.
• Support Learning & Development initiatives, training scheduling, materials, and participation tracking; assist with HR operations including engagement surveys and RPA confirmations.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Associate's degree in Business Administration/Communications or related field

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

SmartSheet

ERP/HRIS systems

Job description

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for aAdmin, Departmental located in Fond du Lac, WI.

How you will contribute:

This is a great opportunity to showcase your attention to detail and strong organizational skills. Ahern is seeking a highly organized and resourceful Department Coordinator to support key functions across the Legal, Marketing, and Human Resources departments. Reporting to the General Counsel, this role will provide essential administrative, operational, and coordination support across a variety of strategic and day-to-day activities. The ideal candidate will be a self-starter who excels at juggling multiple responsibilities, thrives in a collaborative environment, and demonstrates a strong sense of ownership and confidentiality.

Legal Department Support:

• Oversee record retention policy management, ensuring consistency with company and legal requirements.
• Provide administrative support to corporate attorneys, including scheduling, document preparation, and internal coordination.

Marketing Department Support:

• Process and track purchase orders, invoices, and Comdata transactions for the marketing department.
• Assist with website content updates and RedZone platform management.

Human Resources Department Support:

• Support Learning & Development initiatives, including scheduling training, managing materials, and tracking participation.
• Support overall HR operations, including assisting with bi-annual engagement survey, HRA set-up, flu shot clinic, RPA confirmations and RedZone content review.

What you need to qualify:

Ahern will help make the most of your Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred. 2+ Years of administrative, coordination, or multi-departmental support is required. Strong attention to detail, organizational skills, and the ability to manage multiple priorities simultaneously. Excellent communication skills, both written and verbal. Ideal candidates will be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with SharePoint, SmartSheet and ERP/HRIS systems is a plus. A high level of professionalism and absolute discretion when handling sensitive or confidential information. Positive attitude and a proactive approach to improving processes and solving problems. If you are ready to demonstrate this expertise, Ahern wants you!

What’s in it for you?
At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here’s how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.