Operations & Onboarding Specialist

Central Catholic High School Inc.; Melbourne (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Central Catholic High School Inc. is seeking a Business Office Administrative Assistant to provide essential operational and clerical support, focusing on onboarding, filings, and payroll-related tasks within the school’s administration.

The ideal candidate is detail-oriented, maintains strict confidentiality, and can multi-task in a fast-paced school environment. Proficiency in MS Office, Google Suite, and HR software is required, along with strong communication and teamwork.

Qualifications

• High school diploma or equivalent with 3+ years in an office setting.
• Proficiency in Microsoft Word and Excel, Google Suite, and HR software.
• Excellent command of the English language.
• Strong organizational and communication skills.

Responsibilities

• Facilitates the initial onboarding process by preparing and distributing digital new hire packages.
• Reviews and audits onboarding tasks for correctness and completeness.
• Communicates new hire information to the appropriate team members.
• Formats and publishes vacancy announcements in the HR system.
• Assists in messaging candidates as instructed by hiring managers.
• Processes employees, vendors and volunteers through the Diocesan screening process.
• Obtains reference checks for future employees.
• Builds, labels and maintains highly secure physical and digital filing systems for vendors, volunteers, and personnel data.
• Enforces strict confidentiality standards regarding sensitive financial information and protected employee files.
• Professionally communicates and interacts with staff members, management team, volunteers, and Diocesan officials.
• Prepares reports by collecting information and data.
• Prepares accounts payable checks for mailing.
• Updates filing each new fiscal year.
• Assists with gathering annual compliance and audit information.
• Monitors timesheets for missing information.
• Attends required meetings and gatherings.
• Monitors certificates of insurance for expiration dates.
• Contributes to team effort by accomplishing related results as needed.
• Continually monitors timeliness to achieve timely completion of all jobs.
• Performs all other duties as assigned.

Skills

High organization

Interpersonal skills

Multitasking

Confidentiality

Attention to detail

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Google Workspace

HR software

Job description

Central Catholic High School Inc. is seeking a Business Office Administrative Assistant to provide essential operational and clerical support, focusing on onboarding, filings, and payroll-related tasks within the school’s administration.

The ideal candidate is detail-oriented, maintains strict confidentiality, and can multi-task in a fast-paced school environment. Proficiency in MS Office, Google Suite, and HR software is required, along with strong communication and teamwork.