Central Office Administrative Assistant – Grants & Budgets

Middletown Public Schools; Middletown (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

Middletown Public Schools is seeking an Administrative Assistant to Central Office Administrators to provide high-level, confidential administrative support to district leadership in Middletown, RI. The role involves grants management, budget monitoring, data entry, reporting, and coordinating with multiple departments.

The Administrative Assistant will help maintain calendars, assist with meetings, and ensure efficient operation of the central office.

Qualifications

• Bachelor's degree from an accredited college or university.
• Demonstrated strong organizational and communication skills.
• Ability to handle confidential information and work well under pressure.

Responsibilities

• Organize and maintain electronic and paper program files and grant documents.
• Assist with data entry, tracking, and reporting in grants management databases.
• Prepare reports, budgets, and documentation for district leadership and committees.
• Coordinate onboarding paperwork and staff calendars.
• Provide administrative support for payroll, procurement, and contract activities.
• Maintain confidentiality of personnel, student, and financial information.

Skills

Organizational skills

Independent judgment

Computer skills

Team oriented

Communication skills

Confidentiality

BCI clearance

Education

Bachelor's degree

Tools

Microsoft Office

Google Docs

Job description

Middletown Public Schools is seeking an Administrative Assistant to Central Office Administrators to provide high-level, confidential administrative support to district leadership in Middletown, RI. The role involves grants management, budget monitoring, data entry, reporting, and coordinating with multiple departments.

The Administrative Assistant will help maintain calendars, assist with meetings, and ensure efficient operation of the central office.