Central Office Executive Assistant – Scheduling & Records

Ralph C. Mahar Regional School District; Orange (MA); On-site; USD 65,907,000 - 82,834,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plans

Paid leave

Job summary

Ralph C. Mahar Regional School District in Orange, Massachusetts is seeking a highly organized Central Office Executive Administrative Assistant to support the Superintendent, School Committee, and Central Office team.

The role is a 38.75 hour-per-week position with flexibility to be structured as either a school-year or calendar-year role based on candidate availability. Strong organizational and technology skills are essential, including Google Workspace and/or Microsoft Office.

Qualifications

• Experience providing executive-level administrative support.
• Ability to prepare correspondence, agendas, and minutes.
• Strong organizational and time-management skills.
• Proficient with Google Workspace and Microsoft Office.
• Discretion and confidentiality required.

Responsibilities

• Provide administrative and scheduling support to the Superintendent and Central Office.
• Coordinate School Committee and subcommittee meetings, including agendas, postings, materials, and minutes.
• Process and maintain confidential CORI, fingerprinting, personnel, and other district records.
• Prepare correspondence, letters, reports, and district communications.
• Assist with employee onboarding, recognition, and other Central Office functions.
• Coordinate district events, retreats, Convocation, meetings, and special projects.
• Assist with district website development and maintenance.
• Manage general Central Office operations, including mail, office supplies, records requests, and postings.
• Perform additional administrative duties and special projects as assigned by the Superintendent or designee.

Skills

Organization

Time management

Communication

Multitasking

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

Ralph C. Mahar Regional School District in Orange, Massachusetts is seeking a highly organized Central Office Executive Administrative Assistant to support the Superintendent, School Committee, and Central Office team.

The role is a 38.75 hour-per-week position with flexibility to be structured as either a school-year or calendar-year role based on candidate availability. Strong organizational and technology skills are essential, including Google Workspace and/or Microsoft Office.