District Office Administrative Assistant – Grants & Budgets

Middletown Public Schools; Middletown (RI); On-site; USD 42,000 - 62,000; Full time

Job summary

Middletown Public Schools in Middletown, RI is seeking an Administrative Assistant to Central Office Administrators. The role provides complex, confidential administrative support to district leadership and central office staff.

Responsibilities include grants data management, budgeting assistance, deadline-driven reporting, onboarding coordination, and maintaining calendars and documentation for professional development and certifications. Strong organizational skills are essential.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Strong organizational skills with ability to manage multiple projects.
• Proficient computer skills including Windows and Microsoft Office.
• Excellent written and oral communication; ability to work independently and in a team.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Organize and maintain electronic and paper program files of grant documents, records and resources.
• Record receipt of grantee reports and maintain accurate grant data within grants management database.
• Assist with data entry, coding, tracking, and reporting in grants management database.
• Assist with producing reports for program teams, including grant activity and compliance reports.
• Assist with budgets, invoices, and procurement processes; monitor expenditures and budget records.
• Coordinate onboarding paperwork and onboarding meetings for new hires and administrators.
• Organize staff certification and recertification schedules and maintain related records.

Skills

Organizational skills

Independent judgment

Communication

Multitasking

Confidentiality

Teamwork

BCI clearance

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Google Docs

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Windows OS

Job description

Middletown Public Schools in Middletown, RI is seeking an Administrative Assistant to Central Office Administrators. The role provides complex, confidential administrative support to district leadership and central office staff.

Responsibilities include grants data management, budgeting assistance, deadline-driven reporting, onboarding coordination, and maintaining calendars and documentation for professional development and certifications. Strong organizational skills are essential.