Senior Administrative Assistant - Healthcare Programs

State of Connecticut; Middletown (CT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

Professional growth opportunities

Healthy work/life balance

Job summary

The Connecticut Department of Mental Health and Addiction Services is seeking a full-time Administrative Assistant at Connecticut Valley Hospital in Middletown. The role entails high-level secretarial support, complex correspondence, reports, and meeting coordination on a 40-hour workweek, Monday to Friday.

Responsibilities include drafting documents, managing filing systems, preparing minutes, and assisting with budgets and staff supervision as needed.

Qualifications

• Four (4) years of experience above the routine clerk level in office support or secretarial work.
• One (1) year of General Experience must have been as a Secretary 2 or its equivalent.
• College training in secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• Experience using Microsoft Word for document creation, formatting, and editing
• Experience using Microsoft Excel for organizing data, tracking information, and creating spreadsheets
• Experience using Microsoft Outlook for professional email communication and calendar management
• Experience taking meeting minutes
• Experience providing administrative support in a healthcare environment
• Experience working with confidential and time sensitive information
• Experience managing a calendar and scheduling meetings, including coordinating meeting materials

Responsibilities

• Composes and edits complex correspondence and memoranda; formats and produces high-quality documents; proofs for grammar, punctuation, and content.
• Researches information from multiple sources; prepares detailed statistical and narrative reports; analyzes findings and may provide recommendations.
• Develops and oversees office procedures; coordinates budgets and purchasing within authority limits; assists in hiring and trains or supervises support staff.
• Acts on behalf of the manager by interpreting policies, troubleshooting issues, and making decisions within prescribed authority when the manager is unavailable.
• Designs and maintains filing systems; organizes confidential and reference materials; updates manuals and reference content.
• Coordinates meetings and prepares materials; records minutes; manages expense accounts; arranges travel logistics.

Skills

Office administration

Policies & procedures

Grammar & punctuation

Business communications

Interpersonal skills

Oral & written communication

Education

Secretarial sciences training

Job description

The Connecticut Department of Mental Health and Addiction Services is seeking a full-time Administrative Assistant at Connecticut Valley Hospital in Middletown. The role entails high-level secretarial support, complex correspondence, reports, and meeting coordination on a 40-hour workweek, Monday to Friday.

Responsibilities include drafting documents, managing filing systems, preparing minutes, and assisting with budgets and staff supervision as needed.