Commercial Construction Project Coordinator

3D Group (3D Contracting of Central Jersey Inc); Holmdel Township (NJ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Opportunity for advancement

Training & development

Vision insurance

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Job summary

3D Group is seeking a driven Commercial Construction Project Coordinator to join our Holmdel, NJ team. You will support project management from preconstruction through post-construction, ensuring tasks are completed on time and to spec while coordinating with office staff, field teams, and subcontractors.

The ideal candidate has 2+ years in commercial construction coordination, familiarity with blueprints and project software, and strong organizational and communication skills.

Qualifications

• 2+ years of experience in commercial construction project coordination or a related role.
• Familiarity with construction documents, blueprints, and project management software
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent written and verbal communication skills for client and subcontractor coordination
• Proficiency in Microsoft Office Suite; experience with Procore or similar platforms a plus
• Ability to work both in-office and on job sites as needed
• Associate's or Bachelor's degree in Construction Management, Engineering, or related field preferred

Responsibilities

• Provide Administrative Support to Office Staff, Project Managers and Field Superintendents
• Assist with project administration deliverables including RFIs, Submittals, Closeout Documents within Project Management Software, Red Team
• Assist with all safety documentation and promote safe culture.
• Create and maintain project files, both electronically and hard copies
• Prepare and distribute project memoranda.
• Assist subcontractors with gaining appropriate security access to job sites; maintain discretion in the handling and submission of confidential information.
• Correspond with Subcontractors regarding required paperwork.
• Assist with answering telephones.
• Review client contracts for billing requirements; allowable markups, fee structure, retainage, waivers, tax requirements, shared savings, etc.
• Manage subcontractor progress billings and documents for compliance and timely submittal.
• Review and post subcontractor monthly progress billings
• Manage subcontractor payments.
• Maintain billing contract format (G702, G703 format)
• Prepare system generated client requisitions and provide necessary backup.
• Monitor accounts receivable and support with collection efforts.
• Assist in the preparation of detailed conceptual budgets and estimating from pre-construction, concept design, schematic design and design development documents.
• Assist in take-offs of all trades. Assist with the entire bid process (construction management and general contractor) inclusive of preparation of detailed bid package.
• Ensure accurate and proper submissions & proposals by all subcontractors.
• Build and maintain vendor relationships.
• Level subcontractor bid proposals for accuracy and scope gaps
• Prepare scope of work documentation by division
• Attend on-site walk-throughs as needed.

Skills

Highly organized

Multitasking

Excellent communication

Attention to detail

Client/subcontractor coordination

Education

Assoc./Bachelors in Construction Mgmt or Eng

Tools

Procore or similar

Microsoft Office

Job description

Benefits

• Health insurance
• Paid time off
• 401(k)
• Opportunity for advancement
• Training & development
• Vision insurance
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance

About the Role

3D Group is looking for a driven and detail-oriented Commercial Construction Project Coordinator to join our growing team in Holmdel, NJ. This is an exciting opportunity to play a key role in managing commercial construction projects from start to finish while working alongside a talented and dedicated crew. If you thrive in a fast-paced environment and love keeping projects on track, we want to hear from you!

The ideal candidate will assist in overall project management from preconstruction through post construction. Including but not limited to the tasks listed below.The role is intended for a self-starter who is self-motivated and eager to gain in-depth knowledge of the overall workings of a construction project.

Responsibilities

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

• Provide Administrative Support to Office Staff, Project Managers and Field Superintendents
• Assist with project administration deliverables including RFIs, Submittals, Closeout Documents within Project Management Software, Red Team
• Assist with all safety documentation and promote safe culture.
• Create and maintain project files, both electronically and hard copies
• Prepare and distribute project memoranda.
• Assist subcontractors with gaining appropriate security access to job sites; maintain discretion in the handling and submission of confidential information.
• Correspond with Subcontractors regarding required paperwork.
• Assist with answering telephones.

Project Invoicing

• Review client contracts for billing requirements; allowable markups, fee structure, retainage, waivers, tax requirements, shared savings, etc.
• Manage subcontractor progress billings and documents for compliance and timely submittal.
• Review and post subcontractor monthly progress billings
• Manage subcontractor payments.
• Maintain billing contract format (G702, G703 format)
• Prepare system generated client requisitions and provide necessary backup.
• Monitor accounts receivable and support with collection efforts.

Estimating

• Assist in the preparation of detailed conceptual budgets and estimating from pre-construction, concept design, schematic design and design development documents.
• Assist in take-offs of all trades. Assist with the entire bid process (construction management and general contractor) inclusive of preparation of detailed bid package.
• Ensure accurate and proper submissions & proposals by all subcontractors.
• Build and maintain vendor relationships.
• Level subcontractor bid proposals for accuracy and scope gaps
• Prepare scope of work documentation by division
• Attend on-site walk-throughs as needed.

Requirements

• 2+ years of experience in commercial construction project coordination or a related role
• Familiarity with construction documents, blueprints, and project management software
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent written and verbal communication skills for client and subcontractor coordination
• Proficiency in Microsoft Office Suite; experience with Procore or similar platforms a plus
• Ability to work both in-office and on job sites as needed
• Associate's or Bachelor's degree in Construction Management, Engineering, or related field preferred

About Us

3D Contracting of Central Jersey Inc., operating as 3D Group, is a reputable commercial construction company proudly serving the Central New Jersey region. We've built a strong reputation for delivering high-quality projects on time and with integrity, earning the trust and loyalty of our clients. Our team-first culture and commitment to professional growth make 3D Group a place where talented construction professionals come to build lasting careers.