Center Operations Admin Lead - Payroll, Leasing & Compliance

simon; Town of Waterloo (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Simon is seeking an Office Manager to support the center management staff at Finger Lakes Premium Outlets. The role requires planning, prioritizing, and excellent time management to enable efficient operations.

You will handle accounts payable/receivable, lease admin, fleet management, and document control, with opportunities to assist in recruiting and payroll processing using Workday.

Qualifications

• High school diploma or equivalent; some college preferred.
• 3-5 years of administrative office experience in a fast-paced environment.
• Supervisory and coaching skills with ability to delegate tasks.
• Knowledge of administrative procedures and customer service principles.
• Aptitude for understanding financial reports and extracting information.

Responsibilities

• Provide administrative support and ensure staff support all departments on time.
• Responsible for Accounts Payable and Receivable, procurement card, and petty cash; engage in budgeting and forecasting.
• Coordinate and support short-term leasing program; manage lease docs and rent processing.
• Administer Fleet Management: PIN maintenance and vehicle maintenance processes.
• Create and maintain documents for Capital and Operational service agreements; track DocuSign and insurance docs.
• Perform general office tasks: ordering, inventory, drafting documents, and updating policies.
• Support marketing events, promotions, sponsorships, collateral management, and gift card sales when applicable.
• Assist with hiring and training of Administrative Assistant and/or Receptionist; support performance evaluations.
• Process weekly payroll for in-house hourly employees; prepare documents for new hires in Workday.

Skills

Administrative experience

Supervisory skills

Accounts payable/receivable

Payroll processing

Microsoft Office

Salesforce

DocuSign

Time management

Education

High school diploma

Some college

Tools

Yardi

Salesforce

Workday

DocuSign

Microsoft Office

Job description

Simon is seeking an Office Manager to support the center management staff at Finger Lakes Premium Outlets. The role requires planning, prioritizing, and excellent time management to enable efficient operations.

You will handle accounts payable/receivable, lease admin, fleet management, and document control, with opportunities to assist in recruiting and payroll processing using Workday.