Center Office Manager & Operations Lead

simon; Woodbridge (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simon in Potomac Mills seeks an Office Manager to support the center management office. The role requires prioritizing tasks, handling AP/AR, leasing administration in Salesforce, and payroll processing in Workday. Strong organizational and supervisory skills are essential.

The candidate will manage fleet and service agreements, maintain documents, and assist with hiring and staff development while supporting marketing events and office operations.

Qualifications

• High school diploma or equivalent; some college preferred.
• 3-5 years administrative office experience in a fast-paced environment.
• Supervisory and coaching skills with delegation ability.
• Knowledge of administrative procedures and customer service practices.
• Aptitude for understanding financial reports and extracting information.
• Accounts Payable/Receivable with Yardi background.
• Proficiency in Microsoft Office, Salesforce, and web-based input software.
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Provide administrative support to center management staff, prioritizing tasks.
• Manage Accounts Payable/Receivable, procurement card, and petty cash; assist budgeting.
• Coordinate leasing program; administer lease agreements in Salesforce; process rent/documents.
• Oversee Fleet Management: PIN maintenance, reconciliations, vehicle maintenance forms.
• Create and maintain documents for service agreements; track DocuSign and insurance docs.
• Handle general office duties: ordering supplies, drafting documents and reports.
• Support marketing events, promotions, sponsorships, and collateral management.
• Assist with hiring/training of Administrative Assistant/Receptionist; participate in evaluations.
• Process weekly payroll for in-house hourly employees; prep new hire documents in Workday.

Skills

Administrative experience

Supervisory experience

Time management

Customer service

Communication skills

Multitasking

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

Yardi

Salesforce

Microsoft Office

Workday

Job description

Simon in Potomac Mills seeks an Office Manager to support the center management office. The role requires prioritizing tasks, handling AP/AR, leasing administration in Salesforce, and payroll processing in Workday. Strong organizational and supervisory skills are essential.

The candidate will manage fleet and service agreements, maintain documents, and assist with hiring and staff development while supporting marketing events and office operations.