CE Event Planning Assistant

University of Wisconsin-Stevens Point; Stevens Point (WI); On-site; USD 25,000 - 28,000; Full time

Job summary

The University of Wisconsin-Stevens Point is seeking a CE Event Planning Assistant to support planning conferences and trainings on UWSP campuses and beyond. You will help coordinate logistics, resources, and communications to foster strong relationships with stakeholders.

This full-time hourly position requires a high school diploma and proficiency in Microsoft Office, strong communication, and the ability to travel occasionally.

Qualifications

• High School Diploma.
• Proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint and Zoom.
• Strong oral and written communication as a primary contact for individuals and groups.
• Experience preparing and reviewing records and editing documents.
• Ability to manage multiple projects independently, both virtually and in-person.
• Experience building and editing websites.
• Ability to drive a state vehicle.
• Willingness to travel overnight (0–6 nights per month).

Responsibilities

• Greets customers, assists with registration, answers questions, and provides routine information.
• Assists with creation of promotional materials for events.
• Assists with scheduling logistics and securing resources for vendor services.
• Guides and trains student workers.
• Performs on-site event setup and cleanup; may perform basic custodial duties.
• Gathers, enters, and maintains accurate event data and records.

Skills

Oral and written communication

Record keeping

Website building

Driver qualifications

Travel readiness

Education

High School Diploma

Associate’s degree or higher

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Zoom)

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

CE Event Planning Assistant

Job Category

University Staff

Employment Type

Regular

Job Profile

Event Planning Assistant

Job Duties

The Continuing Education Event Planning Assistant assists with planning conferences and trainings both on and off the UWSP campuses, strengthens and supports partnerships with internal and external stakeholders, adheres to policy, and assists with program administration to promote stable and productive relationships between the university and regional community. They will also schedule and secure resources and communicate conference logistics.

Full position description is available upon request.

Key Job Responsibilities

• Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicates issues to appropriate entities
• Assists with the creation of promotional materials and resources for events
• Assists with scheduling logistics and securing resources for vendor services
• Guides and trains student workers
• Performs on-site event set-up and clean up and may perform basic custodial duties
• Gathers, enters, and maintains accurate event data and records

Department

UW-Stevens Point Continuing Education (CE) extends university programs and resources beyond the campus by offering non-credit courses, workshops, and conferences to meet the learning needs of audiences of all ages. Each year, CE enrollments exceed 20,000 in approximately 800 offerings. The 20-member staff has offices on all three UWSP campuses.

Compensation & Benefits

The CE Event Planning Assistant is a full-time, hourly, non-exempt, annual (12-month), university staff position.

Well-qualified candidates can expect a starting rate between $18- $20 per hour commensurate with the candidate’s education, related experience, and qualifications.

Eligible Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Universities of Wisconsin Employee Benefits Quick Guide. Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits.

Required Qualifications

• High School Diploma
• Competency and accuracy in Microsoft Office including Outlook, Word, Excel, PowerPoint, and Zoom.
• Demonstrated effective oral and written communication with experience serving as a primary contact for individuals and groups via phone, in person, and through other communication mediums.
• Experience preparing and reviewing records, editing documents, and reviewing work done by others.
• Ability to work under general supervision on multiple projects simultaneously, capably, and confidently, both virtually and in-person.
• Experience building and editing websites.
• Ability to drive a state vehicle.
• Ability and willingness to travel overnight (0-6 nights per month).

Preferred Qualifications

• Associate’s degree or higher
• Experience in event planning and execution, in person, virtual, and/or hybrid.
• Experience in building relationships with a broad range of customers and working with boards, planning groups, or professional organizations.
• Experience coordinating event AV equipment and/or providing technical assistance in a conference-like setting.
• Experience in creating marketing campaigns: social media, print and email.
• Experience capturing, editing, and posting videos.

Contact Information

Name: Shelby Senderhauf, Conference Planning Specialist

Email: [e-mail]

Phone: [phone]

Human Resources

Email: [e-mail]

Phone: [phone]

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position.

Employment will require a criminal background check. It will also require you to supply a minimum of three (3) professional references (one (1) of which being a current or former supervisor). It is preferred that you supply five (5) professional references (two (2) of which being a current or former supervisors). Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

It is expected that employees will make individual arrangements for transportation adequate to meet position responsibilities and essential job functions. Read more about the Vehicle Use and Driver Authorization Policy.

Applicants are required to: Have a valid driver’s license and a reliable source of independent transportation for periodic in-state work travel, and/or comply with requirements of the Travel and Expense Policy.

Special Notes

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affiantive Action at 715-346-2606 or [e-mail].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW Is An Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.