Catholic School Registrar & Administrative Assistant

Chesterton Academy of Notre Dame; Rockford (IL); On-site; USD 40,000 - 45,000; Full time

Job summary

Our Lady of the Sacred Heart Academy-Chesterton Network School is seeking a full-time School Registrar & Administrative Assistant to support the Office Manager and Principal Headmaster. Responsibilities include managing student records, communications with parents, and ordering supplies in a fast-paced Catholic educational environment.

The role requires proficiency in Microsoft Office and Canva, a high level of organization, and a commitment to Catholic teachings.

Qualifications

• Bachelor’s degree preferred and 1–3 years of office experience.
• Experience in Catholic, classical education is a plus.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and Canva.
• Able to multitask, prioritize and meet deadlines.
• Must be a practicing Catholic and willing to take an Oath of Fidelity.

Responsibilities

• Front Desk & Communications: greet visitors and route inquiries.
• Student & Attendance Support: process attendance and maintain records.
• Administrative & Clerical Tasks: calendar management and supplies.
• Confidentiality & Compliance: protect privacy and mandatory reporting.
• Student Record Maintenance & Privacy: FERPA compliance and data handling.
• Registration & Course Scheduling: manage enrollments and schedules.
• Additional Duties: as assigned by Office Manager or Principal Headmaster.

Skills

Communication

Interpersonal skills

Microsoft Office

Canva

Multitasking

Prioritization

Education

High school diploma or GED

Bachelor’s degree preferred

Business/Administration degree preferred

Tools

FACTS

Job description

Our Lady of the Sacred Heart Academy-Chesterton Network School is seeking a full-time School Registrar & Administrative Assistant to support the Office Manager and Principal Headmaster. Responsibilities include managing student records, communications with parents, and ordering supplies in a fast-paced Catholic educational environment.

The role requires proficiency in Microsoft Office and Canva, a high level of organization, and a commitment to Catholic teachings.