School Office Administrator: Front Desk & Records

Servingschools; South Portland (ME); On-site; USD 25,000 - 26,000; Part time

Job summary

Roman Catholic Diocese of Portland is seeking an Administrative Assistant for the Holy Cross School main office. The role serves as the primary contact for students, parents, staff, and visitors, reporting to the Principal, with an emphasis on confidentiality and diocesan policies.

The position requires a high school diploma (Bachelor’s degree preferred), proficiency in Microsoft Office 365 and FACTS SIS, and a valid Maine driver’s license.

Qualifications

• High School Diploma or equivalent is required; a Bachelor's degree is preferred.
• Proficiency with Microsoft Office 365 (Outlook, Teams, Word, Excel) and FACTS SIS.
• Maintains confidentiality and complies with diocesan policies.

Responsibilities

• Greet students, parents, visitors, and vendors in a welcoming, professional manner.
• Answer, screen, and route calls with proper etiquette.
• Receive and distribute mail and central emails per school policy.
• Track daily student attendance and follow up on unverified absences with parents.

Skills

Microsoft Office 365

FACTS Student Information System

Phone etiquette

Education

High School Diploma or equivalent

Bachelor's degree preferred

Job description

Roman Catholic Diocese of Portland is seeking an Administrative Assistant for the Holy Cross School main office. The role serves as the primary contact for students, parents, staff, and visitors, reporting to the Principal, with an emphasis on confidentiality and diocesan policies.

The position requires a high school diploma (Bachelor’s degree preferred), proficiency in Microsoft Office 365 and FACTS SIS, and a valid Maine driver’s license.