School Registrar & Records Coordinator

Great Hearts Academies; Apache Junction (AZ); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

401(k) with employer match

Mission-driven culture

Job summary

Great Hearts Academies is seeking a School Registrar to manage the student information lifecycle from application to graduation, ensuring accuracy in PowerSchool and related records.

The role supports enrollment processes, transcripts, and grade reporting, while ensuring FERPA compliance and timely communication with stakeholders. Strong Microsoft Office skills and school-record systems experience are preferred.

Qualifications

• Bachelor’s degree preferred.
• Previous administrative experience required; experience in school administration or working with student systems is preferred.
• Strong Microsoft Office skills and experience with school data systems are a plus.

Responsibilities

• Manage annual enrollment and waitlist cycles, and transfer of records documents.
• Keep leadership informed of enrollment status with statistics and tracking.
• Handle mailing and collection of entry documents and related materials.
• Maintain all student files and records, including health records and incident reports.
• Ensure compliance with relevant laws and audits; coordinate with Headmaster and Lead Office Staff.
• Oversee on-site database and interface with state education SAIS system; report enrollment/attendance.
• Process records requests from sending schools; coordinate communications with families.

Skills

MS Office Suite

Education

Bachelor’s degree

Tools

UltiPro

Adobe Acrobat

Taleo

Job description

Great Hearts Academies is seeking a School Registrar to manage the student information lifecycle from application to graduation, ensuring accuracy in PowerSchool and related records.

The role supports enrollment processes, transcripts, and grade reporting, while ensuring FERPA compliance and timely communication with stakeholders. Strong Microsoft Office skills and school-record systems experience are preferred.