Catering Sales Coordinator

Lancer Hospitality; Pennsylvania; On-site; USD 30,000 - 50,000; Part time

Job summary

An established industry player is seeking a Catering Sales Coordinator to enhance their event planning team. This role offers a fantastic opportunity for individuals with a background in catering and event management to thrive. You will support the Director of Catering and collaborate with a dynamic team to ensure flawless event execution. Responsibilities include maintaining event details, assisting with setups, and managing payments. If you're passionate about creating memorable experiences and advancing your career in catering, this position is tailored for you. Join a company that values growth and diversity, and take the next step in your professional journey.

Benefits

Medical (FT Employees)

Vision

Discount Program

Commuter Benefits

401k

Sick Time

Holiday Pay

Tuition Reimbursement (FT Employees)

Paid Time Off

Qualifications

• 2 years of catering or event experience required.
• Basic PC skills with Word and Excel are essential.

Responsibilities

• Support the Director of Catering and sales team for event execution.
• Maintain event information and assist in setup and execution.

Skills

Catering Events Experience

Administrative Skills

Basic PC Knowledge

Communication Skills

Education

High School Diploma

Safe Food Handlers Certification

Tools

Microsoft Word

Microsoft Excel

CaterXpert

Job description

Job Reference Number: 27867
Employment Type: Part-Time
Segment: Dining & Events
Brand: Constellation
State: Pennsylvania (US-PA)

The Role at a glance:

We are looking for a Catering Sales Coordinator to join our Constellation team at the Barnes Foundation in Philadelphia, PA. This is a great opportunity if you have a catering events background and you have had experience planning and executing those events. You’ll be directly supporting the needs/goals of the Director of Catering as well as the Catering Sales Manager and the Event Specialist. If you are looking to advance your career in managing catering events, this is a great role for you.

What you'll be doing:

• Working as a member of a cohesive operations team supporting the Director of Catering and sales team, as well as the General Manager to enable perfect event execution. This individual functions as a support to the Event Manager and Captains, as well as sometimes acting as a junior sales specialist when business levels are high.
• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
• Assisting in the setup and execution of events.
• Ensuring that event rentals have scheduled deliveries and pickups that are convenient for the specialist or venue manager.
• Maintaining calendar of events through Outlook and attending all necessary event meetings and conference calls.
• Communicating with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs.
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.

What we're looking for:

Must-haves:

• 2 years of catering/food-beverage and/or administrative/event experience.
• Basic PC knowledge and comprehension (Word & Excel).

Nice-to-haves:

• Safe Food Handlers Certification.

Benefits:

• Medical (FT Employees)
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

About Constellation:

From retail spaces to office buildings, Constellation provides high-quality business dining and catering experiences all over the United States. Constellation takes pride in building every meal around its goal of fostering connections through food and hospitality.

About Elior North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.