Catering Sales Coordinator | Full-Time | Rhubarb Hospitality Collection

Oak View Group; Philadelphia (Philadelphia County); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Catering Sales Coordinator to join their dynamic team. This role involves providing essential administrative support to the Catering Sales Managers and Director, ensuring smooth coordination of events and effective communication. The ideal candidate will have a background in administrative support, preferably within a sales environment, and possess strong organizational and communication skills. The company offers a competitive hourly rate along with comprehensive benefits for full-time roles, including health insurance and a 401(k) savings plan. If you thrive in a fast-paced environment and are passionate about customer service, this opportunity is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Savings Plan

401(k) Matching

Paid Time Off

Qualifications

• 2+ years of experience in administrative support, preferably in sales.
• Bachelor's degree in business or hospitality management is preferred.

Responsibilities

• Assist in preparing event agreements and manage correspondence.
• Update event information in the booking management system.
• Maintain event files and provide quality customer service.

Skills

Administrative Support

Communication Skills

Time Management

Customer Service

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Hospitality Management

Tools

Event Booking Management System

Job description

Overview

Under general supervision, the Catering Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the booking of events for the facility and preparation of catering internal and external communications.

This role pays an hourly rate of $23.00-$28.00.

Benefits for Full-Time roles: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Responsibilities

• Assist Catering team in the preparation of event license agreements, addenda and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements.
• Assist Catering team in updating user contact and account information, blocking event space and other event booking information in the computerized event booking and management system.
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
• Represent the department at weekly operational meetings.
• Update event revenues in computerized event booking and management system on a weekly and monthly basis as required for forecasting.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Perform other duties as required.

Qualifications

• Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting.
• Bachelor’s degree from an accredited college or university with major course work in business administration, hospitality management or other related fields.
• Additional years of experience may be substituted for formal education.
• Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job performance.
• Ability to prioritize work and effectively resolve workload issues.
• Learn and understand the operation of a catering company and apply that knowledge to continually improve.
• Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator.