Catering & Events Coordinator — Luxury Hospitality

The Knox, Auberge Collection; Dallas (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

The Knox, Auberge Collection on Knox Street in Dallas seeks a Catering Coordinator to provide administrative, sales and operational support to Catering Sales and Event Services. You will help manage client information, proposals, contracts, BEOs and event updates, while coordinating with groups and hotel teams to ensure smooth operations and exceptional client experiences.

This organized professional will handle lead tracking, scheduling, and documentation, contributing to pre-opening workflows

Qualifications

• At least one year of administrative, sales coordination or hospitality experience; hotel or event experience preferred.
• Strong organization, attention to detail, communication and interpersonal skills.
• Proficiency with Microsoft Office; willingness to learn hotel sales systems and reporting tools.

Responsibilities

• Provide administrative and organizational support to Catering Sales and Event Services, including client correspondence, proposals, contracts, meetings, site visits, tastings, sales materials and departmental communications.
• Maintain accurate files, calendars, templates and procedures; track key documents, deadlines and approvals.
• Prepare, update and distribute BEOs, group resumes, event diagrams and supporting documents; process changes in Delphi or the designated system.
• Assist with lead and booking records, inquiry follow-up, contracts, sales reports and event turnover documentation; coordinate client appointments with Group Sales and Reservations as needed.
• Help establish pre-opening workflows, templates, BEO standards, reporting tools and training.

Skills

Administrative experience

Sales coordination

Hospitality experience

Strong organization

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Delphi or similar system

Job description

The Knox, Auberge Collection on Knox Street in Dallas seeks a Catering Coordinator to provide administrative, sales and operational support to Catering Sales and Event Services. You will help manage client information, proposals, contracts, BEOs and event updates, while coordinating with groups and hotel teams to ensure smooth operations and exceptional client experiences.

This organized professional will handle lead tracking, scheduling, and documentation, contributing to pre-opening workflows