Catering & Events Coordinator - Luxury Hospitality

Auberge Collection; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

The Knox, Auberge Collection on Knox Street in Dallas is seeking a Catering Coordinator to provide administrative, sales and operational support to Catering Sales and Event Services. You will help manage client information, proposals, contracts, BEOs, event updates and departmental communications.

This role focuses on catering and social events, supporting group business and establishing processes that ensure smooth operations and exceptional client experiences at The Knox, Auberge Collection.

Qualifications

• At least one year of administrative, sales coordination or hospitality experience; hotel or event experience preferred.
• Strong organization, attention to detail and ability to manage competing priorities in a fast-paced setting.
• Proficiency in Microsoft Office; Delphi or similar system experience preferred.

Responsibilities

• Provide administrative and organizational support to Catering Sales and Event Services, including client correspondence, proposals, contracts, meetings, site visits, tastings, sales materials and departmental communications.
• Maintain accurate files, calendars, templates and procedures; track key documents, deadlines and approvals.
• Prepare, update and distribute BEOs, group resumes, event diagrams and supporting documents. Process approved changes in Delphi or the designated system, maintain current event files and coordinate updates with relevant teams.
• Assist with lead and booking records, inquiry follow-up, contracts, sales reports and event turnover documentation; coordinate client appointments and work with Group Sales and Reservations on guest room details as needed.
• Help establish pre-opening workflows, templates, BEO standards, reporting tools and training. Perform other duties as assigned.

Skills

Organization

Attention to detail

Communication

Interpersonal skills

Education

Relevant bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Knox, Auberge Collection on Knox Street in Dallas is seeking a Catering Coordinator to provide administrative, sales and operational support to Catering Sales and Event Services. You will help manage client information, proposals, contracts, BEOs, event updates and departmental communications.

This role focuses on catering and social events, supporting group business and establishing processes that ensure smooth operations and exceptional client experiences at The Knox, Auberge Collection.