Luxury Events & Catering Coordinator

Auberge Resorts LLC; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

The Knox, Auberge Collection in Dallas, TX is seeking a detail‑oriented Catering Coordinator to support Catering Sales and Event Services. You will manage client information, proposals, contracts, BEOs and event updates to ensure smooth operations and exceptional client experiences.

Ideal candidates have at least one year of administrative or hospitality experience, strong organization and communication skills, and proficiency with Microsoft Office; Delphi or a similar system and Opera PMS are a

Qualifications

• One year of administrative, sales coordination or hospitality experience.
• Strong organization and communication skills in a fast-paced setting.
• Proficiency with Microsoft Office; familiarity with Delphi or PMS systems.
• Ability to manage multiple priorities and deadlines.
• Experience with hotel catering, events and contracts preferred.

Responsibilities

• Provide administrative and organizational support to Catering Sales and Event Services, including client correspondence, proposals, contracts, meetings, site visits, tastings, sales materials and departmental communications.
• Maintain accurate files, calendars, templates and procedures; track key documents, deadlines and approvals.
• Prepare, update and distribute BEOs, group resumes, event diagrams and supporting documents; coordinate updates with relevant teams.
• Assist with lead and booking records, inquiry follow-up, contracts, sales reports and event turnover documentation; coordinate client appointments and work with Group Sales and Reservations on guest room details as needed.
• Help establish pre-opening workflows, templates, BEO standards, reporting tools and training.

Skills

Administrative support

Sales coordination

Hospitality experience

Attention to detail

Communication

Education

Bachelor’s degree or equivalent

Tools

Delphi system

Opera PMS

MS Office (Outlook/Excel/PowerPoint)

Job description

The Knox, Auberge Collection in Dallas, TX is seeking a detail‑oriented Catering Coordinator to support Catering Sales and Event Services. You will manage client information, proposals, contracts, BEOs and event updates to ensure smooth operations and exceptional client experiences.

Ideal candidates have at least one year of administrative or hospitality experience, strong organization and communication skills, and proficiency with Microsoft Office; Delphi or a similar system and Opera PMS are a