Catering Coordinator

Lancer Hospitality; New York (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical

Vision

Voluntary UNUM for accidents/illness

Discount program

Commuter benefits

Employee Assistance Program

Job summary

Abigail Kirsch in New York, NY is seeking a Catering Coordinator/Sales Administrator to support daily office operations and drive sales efficiency. This in-person role reports to the Regional Director of Sales and involves proposal generation, inquiry logging, and coordination with event managers to ensure flawless execution.

Responsibilities include preparing catering proposals, managing bookings and reports, and assisting with vendor coordination. Monday–Friday, 9am–5:30pm, in-office.

Qualifications

• Ability to communicate work related information to co-workers, supervisors, vendors, and clients (written and verbal).
• Must stay organized and keep others organized, including scheduling meetings and prioritizing tasks to meet deadlines.
• Must work independently and as part of a team.
• Strong attention to detail ensuring accuracy on all assignments.
• Able to adapt to a flexible schedule and competing priorities.
• Prior administrative or event experience is preferred.

Responsibilities

• Proposal generation in catering software.
• Inquiry logging and bookings reporting.
• Pace and A/R reporting.
• Divvy receipt logging and party rental payment logging.
• Sales and operations support: menus, signs, cards, proposals, lookbooks, printing, folders.
• Office supply orders and vendor coordination for events.
• Assist Event Managers with client and internal logistics questions.
• Assist Events Managers in planning, coordinating, and executing events as needed.
• Perform other assignments as requested by management.

Skills

Communication

Organization

Teamwork

Attention to detail

Multi-tasking

Administrative experience

Job description

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The Role at a glance:

We are seeking a skilled, motivated, and detail-oriented Catering Coordinator/Sales Administrator to join our Abigail Kirsch team in New York, NY. In this role, you will be responsible for supporting daily office operations, managing a variety of administrative functions, and ensuring the smooth execution of sales-related activities. The position also provides direct administrative support to the Regional Director of Sales, helping to drive organizational efficiency and the overall success of the sales team.

We are located at 530 Seventh Avenue, New York, NY 10018 and require in person work Monday-Friday

Schedule:Monday – Friday 9am-5:30pm

What you'll be doing:

• Proposal Generation in Catering Software
• Inquiry Logging
• Bookings report
• Pace report
• A/R report
• Divvy receipt logging
• Party Rental payment logging
• Sales + operations support – menu signs, menu cards, proposals, menu lookbooks, printing, party folders
• Office Supply Orders
• Work with Third Party Vendors for various event needs
• Assist Event Managers in responding to both client and internal stakeholders’ questions including logistics, rental equipment and party production.
• Assist Events Managers in planning, coordinating and executing events when needed.
• Perform and complete all reasonable assignments as requested by management.

Qualifications + Skills:

• Ability to communicate work related information to co-workers, supervisors, vendors, and clients. This includes written and verbal communication.
• Must be able stay organized, and keep others organized, including scheduling meetings and prioritizing tasks to meet deadlines.
• Must be able to work both independently and as part of a team.
• Must have strong attention to detail, ensuring accuracy on all assignments
• Able to work a flexible work schedule, with the ability to work in an environment with competing priorities
• Prior administrative or event experience.

Compensation Range

• Medical (FT Employees)
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

#LI-DM1

Started in the 1970s as a family-owned catering company, Abigail Kirsch has grown into one of New York’s premier caterers. Our steady growth has allowed us to bring our hospitality, service, and delicious food to Connecticut, Westchester, and New York City.

About Elior North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City