Casual On‑Site Office Assistant – Public Health Coverage

Public Health Sudbury & District; Espanola (NM); On-site; USD 25,000 - 29,000; Part time

Job summary

Public Health Sudbury & District invites applications for a Casual Office Assistant at Espanola Office, 100% on site. You will support front-line operations, book appointments, handle public interactions and maintain confidential records while working with a multidisciplinary team.

The role offers flexible hours, coverage for illness and vacations, and requires readiness to work 08:30–16:30 weekdays on short notice. Prior office admin experience and First Aid CPR-C are required.

Qualifications

• Post-secondary certificate or diploma in office administration or the equivalent in education and experience.
• Minimum one-year relevant experience.
• Incumbent will be a designated First Aid Responder and will be required to receive Emergency First Aid training and CPR-C prior to start date (at their own cost).
• Training on the administering of Naloxone will be provided.
• Experience in SharePoint considered an asset.
• Keyboarding skills of 50 words per minute.
• Ability to work with minimal supervision.
• Must provide two acceptable identity documents for eHealth Ontario enrollment.

Responsibilities

• Act as first point of contact for the public who call or visit Public Health Sudbury and Districts.
• Book appointments using various booking software.
• Ability to work on short notice.
• Communicate clearly, appropriately and effectively with the public.
• Demonstrate problem solving, conflict resolution, negotiation and mediation skills.
• Ensure confidentiality and security of information at all times.
• Demonstrate organizational and multi-tasking skills, accuracy and attention to detail.
• Strong interpersonal, organizational and computer skills.
• Maintain meticulous records and filing systems.
• Work cooperatively with team members and other staff.
• Work hours 0830-1630 Monday through Friday on short notice.

Skills

Communication

Multitasking

Attention to detail

Interpersonal skills

Confidentiality

Problem solving

Computer skills

Education

Office administration certificate/diploma or equivalent

Tools

SharePoint

Job description

Public Health Sudbury & District invites applications for a Casual Office Assistant at Espanola Office, 100% on site. You will support front-line operations, book appointments, handle public interactions and maintain confidential records while working with a multidisciplinary team.

The role offers flexible hours, coverage for illness and vacations, and requires readiness to work 08:30–16:30 weekdays on short notice. Prior office admin experience and First Aid CPR-C are required.