Administrative Assistant - Emergency Preparedness and Security Services

Winnipeg Regional Health Authority; United States; Hybride; USD 20 000 - 26 000; Temps partiel

Résumé du poste

The Administrative Assistant at Boundary Trails Health Centre within Southern Health-Santé Sud provides general administrative and clerical support to the Emergency Preparedness and Security Services department. The role demands independent judgment to set priorities while aligning with organizational policies and values.

Requirements include Grade 12, a secretarial program preferred, two years of clerical experience, and proficiency with Microsoft Office; bilingual English/French is essential

Qualifications

• Grade 12 or equivalent; admin/secretarial training preferred.
• Minimum two years clerical experience; health care setting preferred.
• Valid Class 5 driver’s license with insured vehicle.

Responsabilités

• Perform general administrative and clerical duties for the designated program/department.
• Exercise initiative to set work priorities and determine methods.
• Maintain confidentiality and work in line with policies and values.

Connaissances

Organizational skills

Interpersonal skills

Problem solving

Communication

Independent work

Initiative

Confidentiality

Bilingual (EN/FR)

Formation

Grade 12

Secretarial program preferred

Outils

Microsoft Office

Outlook

Teams

Access

PowerPoint

Excel

Description du poste

Employer: Southern Health-Santé Sud
Site: Boundary Trails Health Centre
Union: Non Union
Department/Unit: Emergency Preparedness and Security Services
Work Location: Boundary Trails Health Centre
City: Winkler

Position Overview

The Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

This text is available in French upon request/Ce profil de poste est disponible en français sur demande. E-mail [e-mail].

Experience

• Minimum two (2) years of previous clerical experience required.
• Experience in health care, emergency preparedness or law enforcement environment preferred.

Education (Degree/Diploma/Certificate)

• Grade 12 or equivalent.
• Completion of a recognized administrative/secretarial program preferred, or a suitable combination of education and experience.

Certification/Licensure/Registration

• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.

Qualifications and Skills

• Strong organizational, interpersonal, problem-solving, verbal and written communication skills.
• Demonstrated effective oral and written communication skills.
• Ability to work independently with minimal supervision.
• Must be able to exercise initiative and independent judgment in determining work priorities.
• Ability to work with a variety of sensitive information and to maintain confidentiality.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.
• Demonstrated ability using Microsoft Office including; Word, Excel, Access, Power Point, Outlook, Teams, etc. required.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• Will be required to travel to other regional facilities as the position duties may require.

Employment Details

• Hiring Status: Temporary
• FTE: 0.60
• Employment arrangement: Hybrid
• Daily hours worked: 7.75 hrs
• Anticipated shift: Days
• Annual base hours: 2015
• Anticipated Start Date – End Date: As mutually agreed upon – 03/31/2027
• Reason for Term: Other Leave
• Salary: $21.20 - $27.03

Additional Information

This term position may end earlier as outlined in your collective agreement.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.