Cash & Accounts Payable Coordinator

Independent Health Association; Buffalo (NY); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Scorecard incentive

Benefits

Paid time off

Job summary

Independent Health Association in Williamsville, NY is seeking a Cash and Accounts Payable Coordinator to ensure accurate cash inflow reporting and timely cash outflow processing. This hybrid role blends accounting precision with cross-functional collaboration in a fast-paced environment.

You will post receipts, reconcile cash, process vendor invoices, manage expense reports, and contribute to process improvements while supporting Reliance Rx relationships and the wider accounting team.

Qualifications

• High school diploma or GED required; associates degree preferred.
• Three (3) years of accounting experience required.
• Proficiency in Windows and Microsoft Office, including advanced Excel.
• Ability to manage multiple priorities in a fast-paced environment with accuracy.
• Facilitate timely information delivery to customers.
• Adaptable and responsive to changing business needs and customer requirements.
• Strong organizational, analytical and problem-solving skills.
• Demonstrated alignment with Reliance values: Collaborative, Accessible, Results-Oriented, Empowering, and Supportive.

Responsibilities

• Post all cash receipts accurately and on time.
• Reconcile daily cash receipts with bank/system reports.
• Post to General Ledger; coordinate with accounting and billing to ensure accuracy.
• Prepare monthly cash receipts close schedules and entries.
• Assist with monthly/annual schedules as needed.
• Assist with internal/external requests promptly.
• Lead cross-training related to cash receipts.
• Document procedures for the department manual.
• Process, code and submit all vendor invoices timely.
• Verify invoice accuracy against purchase orders or leadership.
• Serve as Reliance Rx point of contact for vendor relationships.
• Process expense reports for leadership and staff.
• Provide month-end accrual information for invoices.

Skills

Accounting experience

Excel

Analytical skills

Multitasking

Attention to detail

Education

High school diploma or GED

Associates degree preferred

Tools

Windows OS

Microsoft Office

Excel

Job description

We're excited about the potential people bring to our organization. You can grow your career here while enjoying first-class perks, benefits and a culture that fosters growth, innovation and collaboration.

FIND YOUR FUTURE

We're excited about the potential people bring to our organization. You can grow your career here while enjoying first-class perks, benefits and a culture that fosters growth, innovation and collaboration.

Overview

The Cash and Accounts Payable Coordinator shall be responsible for the efficient, accurate and timely reporting of all cash inflows and for the efficient, accurate and timely processing and reporting of all cash outflows and disbursements.

Qualifications

• High school diploma or GED required. Associates degree preferred.
• Three (3) years of accounting experience required.
• Proficiency in Windows and Microsoft Office, including advanced knowledge in Excel required.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail.
• Facilitate timely and accurate information delivery to customers.
• Adaptable and responsive to changing business needs and customer requirements.
• Strong organizational, analytical, and problem-solving skills with a focus on process efficiency and continuous improvement.
• Proven examples of displaying the Reliance values: Collaborative, Accessible, Results-Oriented, Empowering, and Supportive.

Essential Accountabilities

• Timely and accurate posting of all cash receipts (lockbox, physical checks and 835s).
• Review reconciliation of daily cash receipts to bank/system reports.
• Review proof/posts, ensure accurate general ledger account posting. Coordinate with accounting and billing teams when necessary. Ensure differences are researched and reconciled timely to obtain 100% accuracy.
• Prepare/review monthly cash receipts close schedules and entries. Coordinate with the account team to ensure differences do not exist.
• Assist the accounting team and immediate supervisor with monthly/annual schedules as needed.
• Assist with internal/external requests in a timely manner.
• Act as lead in the cross training of other department members as it relates to cash receipts.
• Develop and update documentation of procedures for department procedure manual.
• Process, code and submit all vendor invoices in a timely matter.
• Ensure accuracy of all vendor invoices using purchase orders or verify charges with the appropriate member of the leadership team.
• Act as the Reliance Rx point of contact for all vendor relationships relating to the accounts payable function.
• Timely processing of all expense reports for the Reliance Rx leadership team and other staff as time permits.
• Ensure all invoices received at month-end are provided to the accounting team on a timely basis for month-end close accrual entries.

This is a hybrid position with onsite attendance required at our Williamsville location.

Immigration or work visa sponsorship will not be provided for this position.

Hiring Compensation Range: $24.00 - $30.00 hourly

In addition to base compensation, associates may be eligible for a scorecard incentive, full range of benefits and generous paid time off. The base salary range is subject to change and may be modified in the future.

As an Equal Opportunity / Aff… for additional EEO/AAP or Reasonable Accommodation information.