Caseload Assistant

Unitedfirm; San Jose (CA); On-site; USD 22,041 - 24,796; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Catered lunches

Complimentary parking

Paid time off

Job summary

The Unitedfirm in San Jose is seeking a 2nd-step Caseload Assistant for the Immigration Department to manage administrative tasks and support attorneys.

The ideal candidate will have experience in immigration and be bilingual in English and Spanish. Responsibilities include preparing documentation, filing, and communicating with clients regarding their cases. Benefits include medical, dental, and vision insurance, alongside 401(k) options and perks like catered lunches.

Qualifications

• 1+ years of Immigration experience.
• 1+ years of office experience.
• Ability to maintain complex spreadsheets.

Responsibilities

• Work in a team environment to prepare documents.
• Organize and track documents according to procedures.
• Maintain detailed records of incoming documents.
• Assist in reviewing client documents for attorney analysis.
• Communicate with clients about case steps.

Skills

Bilingual (English/Spanish)

Microsoft Excel

Administrative skills

Education

High School Diploma / GED

Job description

The United Firm | La Liga Defensora, APC in San Jose is looking for a 2nd-step Caseload Assistant for the Immigration Department. As a Case Assistant, you will be assigned administrative and clerical tasks such as filing documents, retrieving files, distributing mail, making copies, scanning documents and generating new files for new contracts. This position reports to the assigned Immigration Attorney.

Primary Responsibilities

• Work in a team environment to ensure the preparation of documents.
• Organizing, distributing, or tracking documents according to departmental procedures.
• Provide mail to departments and individuals.
• Ensure filing, preparation, and scanning of documents and correspondence.
• Keep detailed records of all incoming documents and file accordingly.
• Assist with all administrative tasks.
• Review existing cases to identify matters ready to proceed with attorney analysis.
• Review internal notes and client documents to prepare notes and summaries for attorney review.
• Speak with clients to explain the attorney's recommendations for the next case steps and to relay the attorney's case analysis.

Qualifications

• Education: High School Diploma / GED (or higher).
• 1+ years of Immigration experience.
• 1+ years of experience using Microsoft Excel, editing, sorting/filtering, and saving spreadsheets (can maintain complex spreadsheets).
• 1+ years of office experience.
• Bilingual (English/Spanish) required.

Pay range: $16/hr - $18/hr

Benefits

Medical, dental, and vision insurance. 401(k) plan. Perks include catered lunches, complimentary parking, paid time off.

We are an equal employment opportunity employer and welcome applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.