Caseload Assistant

The United Firm | La Liga Defensora, APC; San Jose (CA); On-site; USD 22,041 - 24,796; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Catered lunches

Complementary parking

Paid time off

Job summary

The United Firm | La Liga Defensora, APC in San Jose is seeking a 2nd-step Caseload Assistant for its Immigration Department. This role includes administrative and clerical tasks such as filing documents, retrieving files, and assisting clients. You will collaborate within a team to ensure proper document handling and case preparation.

Ideal candidates should have a High School Diploma/GED, at least 1 year of Immigration and office experience, and demonstrate proficiency in Microsoft Excel. We offer a competitive salary alongside benefits including medical, dental, and 401(k) plans.

Qualifications

• 1+ years of Immigration experience is required.
• 1+ years of experience using Microsoft Excel for complex spreadsheets.
• 1+ years of office experience is preferred.

Responsibilities

• Work in a team environment for document preparation.
• Organize and track documents as per procedures.
• Provide mail to departments and individuals.
• Assist with administrative tasks and keep detailed records.
• Speak with clients to explain attorney's recommendations.

Skills

Immigration experience

Microsoft Excel proficiency

Office experience

Education

High School Diploma / GED

Job description

The United Firm | La Liga Defensora, APC in San Jose is looking for a 2nd-step Caseload Assistant for the Immigration Department. As a Case Assistant, you will be assigned administrative and clerical tasks such as filing documents, retrieving files, distributing mail, making copies, scanning documents, and generating new files for new contracts. This position reports to the assigned Immigration Attorney.

Primary Responsibilities

• Work in a team environment to ensure the preparation of documents.
• Organize, distribute, or track documents according to departmental procedures.
• Provide mail to departments and individuals.
• Ensure filing, preparation, and scanning of documents and correspondence.
• Keep detailed records of all incoming documents and file accordingly.
• Assist with all administrative tasks.
• Review existing cases to identify matters ready to proceed with attorney analysis.
• Review internal notes and client documents to prepare notes and summaries for attorney review.
• Speak with clients to explain the attorney's recommendations for the next case steps and to relay the attorney's case analysis.

Qualifications

• Education: High School Diploma / GED (or higher).
• 1+ years of Immigration experience.
• 1+ years of experience using Microsoft Excel, editing, sorting/filtering, and saving spreadsheets (can maintain complex spreadsheets).
• 1+ years of office experience.

Pay range: $16/hr - $18/hr

We offer medical, dental, and vision insurance, a 401(k) plan, catered lunches, complementary parking, paid time off, and more. Come be part of our growing firm and its opportunities for your career development.

The United Firm | La Liga Defensora, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We're dedicated to providing an inclusive, open, and diverse work environment.

As set forth in The United Firm | La Liga Defensora, APC’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.