Administrative Assistant

Unitedfirm; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Catered lunches

Free Parking

Paid Time Off

Job summary

The United Firm | La Liga Defensora, APC is seeking an experienced Administrative Assistant to join our legal team and support daily operations while delivering professional, welcoming service to clients. You will assist attorneys, coordinate schedules, manage documents, and handle client intake in English and Spanish.

Strong communication, organization, and familiarity with legal terminology are essential.

Qualifications

• Previous experience as an Administrative Assistant, preferably within a legal environment.
• Strong verbal and written communication skills in both English and Spanish.
• Familiarity with legal terminology, document handling, scheduling, and client intake.

Responsibilities

• Greet clients and visitors in a professional and welcoming manner.
• Answer and direct incoming phone calls and messages.
• Coordinate appointments, meetings, and attorney schedules.
• Assist with client intake and maintain accurate client information.
• Handle, organize, and maintain legal documents and records.
• Provide administrative support to attorneys and staff.
• Assist with daily office operations and ensure workflows remain organized.
• Communicate professionally with clients, attorneys, and staff in both English and Spanish.
• Perform additional administrative duties as needed to support the team.

Skills

Bilingual (English/Spanish)

Client-facing

Scheduling

Tools

Microsoft Office

Legal document management

Job description

At The United Firm | La Liga Defensora, APC, our expert legal team is a driving force behind our continued success. We are seeking an experienced Administrative Assistant to join our team and support our day-to-day operations while ensuring our clients receive a professional and welcoming experience.

The Administrative Assistant will play an important role in supporting attorneys, staff, and clients while helping ensure that daily office operations run smoothly and efficiently.

Responsibilities

• Greet clients and visitors in a professional and welcoming manner.
• Answer and direct incoming phone calls and messages.
• Coordinate appointments, meetings, and attorney schedules.
• Assist with client intake and maintain accurate client information.
• Handle, organize, and maintain legal documents and records.
• Provide administrative support to attorneys and staff.
• Assist with daily office operations and ensure workflows remain organized.
• Communicate professionally with clients, attorneys, and staff in both English and Spanish.
• Perform additional administrative duties as needed to support the team.

Qualifications

• Previous experience as an Administrative Assistant, preferably within a legal environment.
• Bilingual in English and Spanish is required.
• Strong verbal and written communication skills in both languages.
• Professional and confident when communicating with clients, attorneys, and staff.
• Familiarity with legal terminology, document handling, scheduling, and client intake.
• Strong customer service skills and a client-focused approach.
• Experience supporting daily office operations in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with standard office technology and the ability to learn new software quickly.

Here at The United Firm | La Liga Defensora, APC

• We offer medical, dental, and vision insurance.
• We have a great compensation package including a 401(k) plan.
• Some perks include catered lunches, complimentary parking, paid time off, and more!
• Come be apart of our growing firm and its opportunities for your career development.

The United Firm | La Liga Defensora, APC, is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.