Case Aide & Records Coordinator

FIVE ACRES; Pasadena (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

FIVE ACRES in Pasadena, CA is seeking a detail-oriented Records Clerk to manage client documents in Welligent, create and break down client charts, and support chart compliance.

The role requires at least a high school diploma, 2 years of filing experience, and familiarity with electronic health records. Bilingual Spanish/English is preferred; remote options may be available for identified positions.

Qualifications

• Minimum two years' experience handling documents maintenance and filing.
• Knowledge of electronic health records systems (Welligent or similar) preferred.
• Excellent written and oral communication; bilingual Spanish/English preferred.
• Valid California driver's license and auto insurance; maintain confidentiality.

Responsibilities

• Scan and upload client documents into Welligent and file in charts.
• Create charts for new clients and break down charts for discharged clients.
• Assist with follow-up and monitoring of chart compliance via Welligent reports.
• Attend team meetings and perform general office duties.
• Maintain confidentiality under HIPAA.

Skills

Document maintenance

Filing

Welligent experience

Microsoft Office

Bilingual Spanish/English

Excellent communication

Education

High School Diploma or GED

Tools

Welligent

Electronic Health Records (EHR) system

Job description

FIVE ACRES in Pasadena, CA is seeking a detail-oriented Records Clerk to manage client documents in Welligent, create and break down client charts, and support chart compliance.

The role requires at least a high school diploma, 2 years of filing experience, and familiarity with electronic health records. Bilingual Spanish/English is preferred; remote options may be available for identified positions.