Case Aide: EHR & Records Specialist (Remote Options)

So Cal Training Team Media Group; Pasadena (CA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical coverage option

Dental coverage

Vision coverage

401k with match

Job summary

So Cal Training Team Media Group is seeking an organized professional to manage client charts and EHR records in a fast-paced environment. You will scan, file, and create charts for new and discharged clients, ensuring QA standards are met and records are accurate.

You will assist with chart compliance reporting via Welligent, perform routine office tasks, attend meetings, and maintain strict confidentiality of all client information in line with HIPAA and agency policy.

Qualifications

• High School Diploma or GED required.
• Minimum two years' experience handling documents and filing.
• Experience with electronic health records (Welligent or similar) preferred.
• Proficient with Microsoft Office and WELLIGENT; accurate record-keeping.

Responsibilities

• Scan client documents and upload into Welligent; file in client charts.
• Create charts for new clients and modify charts for discharged clients per QA standards.
• Assist with follow-up and monitoring of chart compliance using Welligent reports.
• Handle EHR maintenance including client record searches as needed.
• Attend team and program staff meetings; perform general office duties.
• Maintain confidentiality of client information per agency policy and HIPAA.

Skills

Document management

Filing systems

Communication skills

Bilingual Spanish/English

Education

High School Diploma or GED

Tools

Welligent

Microsoft Office

Job description

So Cal Training Team Media Group is seeking an organized professional to manage client charts and EHR records in a fast-paced environment. You will scan, file, and create charts for new and discharged clients, ensuring QA standards are met and records are accurate.

You will assist with chart compliance reporting via Welligent, perform routine office tasks, attend meetings, and maintain strict confidentiality of all client information in line with HIPAA and agency policy.