Caregiver Onboarding & Compliance Specialist

Addison Group; Philadelphia (Philadelphia County); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Philadelphia, PA seeks an Onboarding Specialist to guide new caregivers through the onboarding process, collect documents, run background checks, and ensure compliance. The role is on-site with a Monday–Friday schedule and 9:00am–5:00pm hours.

You'll verify I-9s, licenses, and residency documents, enter data into ADP and HHAeXchange, and deliver onboarding packets to new hires, in person or electronically, providing a caring candidate experience.

Qualifications

• High school diploma.
• 1+ years onboarding or HR administration experience.
• Familiar with I-9 verification and onboarding documents.
• Proficient with Microsoft Office and EMR or web databases.
• Strong organizational skills and ability to prioritize deadlines.
• Excellent written and verbal communication.
• Compassionate and empathetic with clients and families.
• Preferred: 1 year of experience in home care or healthcare.
• Preferred: Experience with ADP and HHAeXchange, general accounting software, or web-based home health database systems.
• Preferred: Strong customer service background.

Responsibilities

• Guide new caregivers through the onboarding process, including collecting applications, HR paperwork, credentials, TB test results, and residency documentation.
• Follow up with applicants to get all required documents in on time so new hires can start as scheduled.
• Enter new hire and separation data, and keep staff credential and license records accurate and up to date.
• Contact staff by phone, email, or written notice about compliance requirements and expiring documents.
• Run background screenings at hire and on an ongoing basis, including child abuse clearances, state police checks, sanctions and OIG checks, Social Security verification, and primary source license verification.
• Complete reference checks for all new hires.
• Review and verify I-9 documentation.
• Support onboarding training sessions and deliver onboarding packets to new hires, in person or electronically.
• Keep internal teams updated on where each caregiver stands in the hiring process.
• Enter and maintain data in HHAeXchange, ADP, and other required systems.
• Provide a professional, helpful, and caring experience for every candidate.
• Take on additional duties as needed.

Skills

Communication

Attention to detail

Teamwork

Empathy

Data entry

Education

High school diploma

Tools

ADP

HHAeXchange

EMR systems

Microsoft Office

Job description

Addison Group in Philadelphia, PA seeks an Onboarding Specialist to guide new caregivers through the onboarding process, collect documents, run background checks, and ensure compliance. The role is on-site with a Monday–Friday schedule and 9:00am–5:00pm hours.

You'll verify I-9s, licenses, and residency documents, enter data into ADP and HHAeXchange, and deliver onboarding packets to new hires, in person or electronically, providing a caring candidate experience.