On-Boarding Specialist

Addison Group; Philadelphia (Philadelphia County); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Philadelphia, PA seeks an Onboarding Specialist to guide new caregivers through the onboarding process, collect documents, run background checks, and ensure compliance. The role is on-site with a Monday–Friday schedule and 9:00am–5:00pm hours.

You'll verify I-9s, licenses, and residency documents, enter data into ADP and HHAeXchange, and deliver onboarding packets to new hires, in person or electronically, providing a caring candidate experience.

Qualifications

• High school diploma.
• 1+ years onboarding or HR administration experience.
• Familiar with I-9 verification and onboarding documents.
• Proficient with Microsoft Office and EMR or web databases.
• Strong organizational skills and ability to prioritize deadlines.
• Excellent written and verbal communication.
• Compassionate and empathetic with clients and families.
• Preferred: 1 year of experience in home care or healthcare.
• Preferred: Experience with ADP and HHAeXchange, general accounting software, or web-based home health database systems.
• Preferred: Strong customer service background.

Responsibilities

• Guide new caregivers through the onboarding process, including collecting applications, HR paperwork, credentials, TB test results, and residency documentation.
• Follow up with applicants to get all required documents in on time so new hires can start as scheduled.
• Enter new hire and separation data, and keep staff credential and license records accurate and up to date.
• Contact staff by phone, email, or written notice about compliance requirements and expiring documents.
• Run background screenings at hire and on an ongoing basis, including child abuse clearances, state police checks, sanctions and OIG checks, Social Security verification, and primary source license verification.
• Complete reference checks for all new hires.
• Review and verify I-9 documentation.
• Support onboarding training sessions and deliver onboarding packets to new hires, in person or electronically.
• Keep internal teams updated on where each caregiver stands in the hiring process.
• Enter and maintain data in HHAeXchange, ADP, and other required systems.
• Provide a professional, helpful, and caring experience for every candidate.
• Take on additional duties as needed.

Skills

Communication

Attention to detail

Teamwork

Empathy

Data entry

Education

High school diploma

Tools

ADP

HHAeXchange

EMR systems

Microsoft Office

Job description

Position Title: Onboarding Specialist

Location: Philadelphia, PA

Assignment Type: Permanent (or Contract to Hire)

Hourly Pay Rate: $23 - $25 / Hour

Work Schedule: Monday-Friday, 9:00am-5:00pm (arrival by 8:30am for morning meetings)

On-Site or Hybrid: On-site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

An Addison Group client is looking for an Onboarding Specialist!

Job Responsibilities:

• Guide new caregivers through the onboarding process, including collecting applications, HR paperwork, credentials, TB test results, and residency documentation
• Follow up with applicants to get all required documents in on time so new hires can start as scheduled
• Enter new hire and separation data, and keep staff credential and license records accurate and up to date
• Contact staff by phone, email, or written notice about compliance requirements and expiring documents
• Run background screenings at hire and on an ongoing basis, including child abuse clearances, state police checks, sanctions and OIG checks, Social Security verification, and primary source license verification
• Complete reference checks for all new hires
• Review and verify I-9 documentation
• Support onboarding training sessions and deliver onboarding packets to new hires, in person or electronically
• Keep internal teams updated on where each caregiver stands in the hiring process
• Enter and maintain data in HHAeXchange, ADP, and other required systems
• Provide a professional, helpful, and caring experience for every candidate
• Take on additional duties as needed

Requirements:

• High school diploma
• 1+ years of experience in onboarding, HR administration, or a similar data-heavy role
• Familiarity with I-9 verification and HR onboarding documents
• Comfortable with computers and keyboarding, including Microsoft Office and EMR or web-based database systems
• Strong organizational skills and the ability to prioritize competing deadlines independently
• Excellent written and verbal communication, with a clear and persuasive style
• Problem-solving skills and a team-oriented approach
• Compassion and empathy for clients and families receiving care
• Preferred: 1 year of recent experience in home care or another healthcare setting
• Preferred: Experience with ADP and HHAeXchange, general accounting software, or web-based home health database systems
• Preferred: Strong customer service background

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.