Career Services Administrative Specialist

The University of Texas at Austin; Utah; On-site; USD 45,000 - 55,000; Full time

Job summary

The Administrative Associate at The University of Texas at Austin School of Law provides high-level administrative support for Career Services operations in a fast-paced, dynamic environment.

The role involves coordinating student programs, managing by coordinating with employers, updating the CSO website and supporting staff with technology platforms, with on-site work as the normal expectation and occasional limited remote work during peak periods.

Qualifications

• Bachelor's degree and one year of relevant experience.
• Clerical experience.
• Ability to work with minimal supervision and exercise independent judgment.
• Excellent organizational skills and oral and written communication skills.
• Excellent computer skills.
• Attention to detail and problem-solving experience.
• Ability to prioritize responsibilities, manage multiple concurrent projects.
• Professional demeanor.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Work closely with the counseling team to handle all aspects of student programming including securing room reservations, advertising, collecting RSVPs, ordering food, coordinating with speakers, setting up media services and day-of logistics.
• In the event a program must be held off-site, secure venues and coordinate contracts.
• Create and edit documents, spreadsheets and reports related to these programs.
• Communicate, coordinate and meet with employers ahead of events.
• Manage employer contact data.
• Assist staff with accessing, training and troubleshooting on our technology platforms.
• Update and edit the CSO website.
• Perform other technical duties as assigned.
• Coordinate and work collaboratively with the counseling and administrative staff to design, edit, produce, and deliver educational and marketing content and communication pieces in print or digital formats.
• Provide front desk support, serving as the backup to our Administrative Associate whose primary functions are to manage front desk activities, during absences and breaks.
• Crosstrain with staff to provide support on other administrative functions.
• Liaise with constituents and respond to their inquiries.
• Other related responsibilities and functions as assigned.

Skills

Organizational skills

Oral and written communication

Attention to detail

Problem solving

Independent judgment

Multitasking

Professional demeanor

Clerical experience

Education

Bachelor's degree

One year of relevant experience

Advanced MS Office/MS Excel

Tools

MS Office

MS Excel

Job description

The Administrative Associate at The University of Texas at Austin School of Law provides high-level administrative support for Career Services operations in a fast-paced, dynamic environment.

The role involves coordinating student programs, managing by coordinating with employers, updating the CSO website and supporting staff with technology platforms, with on-site work as the normal expectation and occasional limited remote work during peak periods.