On-Site Career Services & Front Desk Coordinator

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Career Development Office Administrator at the University of Virginia School of Law provides front-desk service, schedules student appointments, and supports career counseling activities for students, employers, alumni, and visitors.

The role involves reviewing job postings, generating reports, outreach to students, and maintaining records across the career development software suite. A professional demeanor and confidentiality are essential.

Qualifications

• High school diploma or equivalent required.
• 1+ year of relevant experience preferred for office support.
• Customer-service mindset with professional discretion.

Responsibilities

• Greet students, employers, alumni, and visitors warmly.
• Provide administrative and calendar support; schedule interviews.
• Answer phones, respond to emails, and route inquiries appropriately.
• Maintain front desk area and update records in career software.
• Prepare reports and assist with general office tasks.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Customer service mindset

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Scheduling software

SharePoint

Symplicity

Flo

12Twenty

Job description

The Career Development Office Administrator at the University of Virginia School of Law provides front-desk service, schedules student appointments, and supports career counseling activities for students, employers, alumni, and visitors.

The role involves reviewing job postings, generating reports, outreach to students, and maintaining records across the career development software suite. A professional demeanor and confidentiality are essential.