Career-Driven Front Desk & HR Admin Specialist

Allied Universal; Orange (AL); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid holidays

Paid time off

Job summary

Allied Universal is seeking a Receptionist at our Orange, CA branch to oversee front desk operations, greet visitors, answer calls, and handle routine HR paperwork.

Responsibilities include maintaining the phone system, assisting candidates with applications, organizing personnel files, data entry, and supporting branch staff; the role offers strong benefits and growth opportunities in a collaborative environment.

Qualifications

• High school diploma or equivalent.
• 3–4 years of receptionist and/or HR-related experience.
• Strong customer service and professional communication.
• Excellent organizational skills and ability to manage large volumes of paperwork.
• Proficient in Microsoft Office; HRIS experience is a plus.

Responsibilities

• Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
• Greet and direct visitors as appropriate based on purpose of their visit
• Assist candidates with employment applications and other pre-employment paperwork as required or needed
• Assist with personnel file maintenance following corporate HR guidelines
• Assist with WinTeam data entry and file maintenance as directed by Human Resource staff
• Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
• Maintain office supplies and organization of office in general
• May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds
• Assist with various administrative duties as assigned by the Branch Manager or Branch Staff

Skills

Customer service

Communication

Organizational skills

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

HRIS

Job description

Allied Universal is seeking a Receptionist at our Orange, CA branch to oversee front desk operations, greet visitors, answer calls, and handle routine HR paperwork.

Responsibilities include maintaining the phone system, assisting candidates with applications, organizing personnel files, data entry, and supporting branch staff; the role offers strong benefits and growth opportunities in a collaborative environment.