Branch Office Receptionist

Allied Universal; City of White Plains (NY); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) or Supplemental Income Plan

Paid holidays, sick and personal days

Vacation time

Job summary

Allied Universal in White Plains, NY is seeking a full-time Receptionist. This role involves overseeing front desk operations, including answering calls, greeting visitors, and performing administrative duties. Ideal candidates will have a high school diploma, 3-4 years of receptionist or HR experience, and excellent customer service skills. Benefits include medical, dental, insurance, and paid time off. Join a dynamic team that positively impacts the community!

Qualifications

• Three to four years of prior receptionist or related experience.
• Ability to maintain and organize large volumes of paperwork.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain front desk phone system and assist callers.
• Greet and direct visitors appropriately.
• Assist candidates with employment applications.

Skills

Customer service

Organization

Communication

Microsoft Office

Education

High school diploma or equivalent

Tools

HRIS automated systems

Job description

Company Overview

Allied Universal® North America's leading security and facility services company offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Allied Universal is currently seeking a Receptionist at our local branch office to oversee front desk operations that will include answering and responding to incoming calls, greeting and directing visitors and general administrative duties for branch staff.

• Position Is: Full Time
• Workdays: Monday - Friday
• Work Shift: Morning/Afternoons
• Pay Rate: $20 - $23 / hour

Responsibilities

• Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
• Greet and direct visitors as appropriate based on purpose of their visit
• Assist candidates with employment applications and other pre-employment paperwork as required or needed
• Assist with personnel file maintenance following corporate HR guidelines
• Assist with WinTeam data entry and file maintenance as directed by Human Resource staff
• Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
• Maintain office supplies and organization of office in general
• May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds
• Assist with various administrative duties as assigned by the Branch Manager or Branch Staff

Qualifications

• High school diploma (or equivalent)
• Three (3) - four (4) years of prior receptionist and/or Human Resources or related experience
• Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
• Demonstrated outstanding organizational skills required; ability to accurately maintain and organize large volumes of paperwork
• Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
• Excellent computer skills including Microsoft Office products, Internet and websites required; prior experience using HRIS automated systems a strong plus

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company's 401 (k) or Supplemental Income Plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com