Receptionist & Administrative Support Specialist

Ultimate Staffing Services; Carlsbad (CA); On-site; USD 23,000 - 28,000; Full time

Job summary

Ultimate Staffing Services seeks an experienced Receptionist to join their client’s team in California. This role involves greeting visitors, answering calls, scheduling, mail duties, and general administrative support to ensure smooth daily operations.

You will handle data entry, filing, and scanning tasks while maintaining a welcoming reception area and coordinating with various departments to address inquiries and requests.

Qualifications

• Customer-focused reception duties and administrative support.

Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Manage incoming/outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and conference rooms.
• Maintain office records, files, and contact information.
• Provide data entry, filing, copying, and scanning support.
• Monitor office supplies and place orders as needed.
• Respond to general inquiries and direct to appropriate departments.
• Maintain a clean, organized reception area.
• Support special projects and other admin tasks.

Skills

Customer service

Phone etiquette

Data entry

Job description

Ultimate Staffing Services seeks an experienced Receptionist to join their client’s team in California. This role involves greeting visitors, answering calls, scheduling, mail duties, and general administrative support to ensure smooth daily operations.

You will handle data entry, filing, and scanning tasks while maintaining a welcoming reception area and coordinating with various departments to address inquiries and requests.